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The City of Dana Point is seeking an experienced, enthusiastic, team-player to join the City's Community Development Department as a Senior Administrative Assistant!
Under general supervision to perform a variety of complex administrative and secretarial duties for an assigned department head or other senior level official; provide general assistance to the public regarding department policies and procedures; and other related work as required.
This is an advanced journey level administrative classification. Positions in this classification are responsible for assisting a department head by performing a full range of secretarial and administrative support services with a high degree of independence. Assigned duties require the incumbent to be familiar with a wide range of departmental activities, and may include various research, budgetary and administrative functions. In addition, incumbents are regularly involved in assisting higher level officials and may be responsible for supporting a City commission or subcommittee. Position may provide technical and functional supervision over other staff, as needed.This position is non-exempt under FLSA standards
Essential job functions may include, but are not limited to, the following: (Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.)
Knowledge of:
English usage, spelling, grammar and punctuation.
Modern office procedures, methods and equipment.
General knowledge of municipal government.
Methods and techniques of effective customer service.
Safe work and driving principles and practices.
Principles and practices of fiscal, statistical and administrative data collection and report preparation.
Ability to:
Communicate effectively orally and in writing with the public, City officials, City staff, representatives of other agencies and organizations.
Research and prepare reports or provide information related to a variety of departmental topics.
Use a computer and software programs including Microsoft Word, Excel, Power Point and Outlook, and other specialized programs associated to the position to perform assigned duties.
Interpret, explain and apply administrative and departmental policies and procedures.
Understand and carry out oral and written instructions.
Establish and maintain effective working relationships with those contacted in the performance of required duties, including staff, City Council, commissions, agencies, community groups and individual citizens.
Provide courteous and responsive communications with the public.
Establish and maintain filing systems for a variety of information and/or materials.
Participate in occasional City functions, activities and/or meetings during evening, weekends and/or holidays.
EDUCATION AND EXPERIENCE:
The following combination of education and experience is most typically likely to provide the requisite knowledge, skills and abilities:
Graduation from high school or completion of a GED.
Two years of college level course work in business administration, secretarial science or a related field is desirable.
Three years of increasingly responsible administrative support experience involving assisting management staff with typing, filing, calendar coordination, public relations, and project coordination tasks.
LICENSES OR CERTIFICATES:
Possession of or ability to obtain a valid California driver’s license may be required.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Position may require the ability to perform occasional light lifting and carrying; sitting for prolonged periods of time; occasional walking, standing and/or bending. Continuous hand use and finger dexterity needed to use computer keyboard and operate standard office equipment; may require occasional pushing and pulling; and occasional use of hand and foot controls for driving. This position also requires the ability to have near vision for reading correspondence, reports, agendas and other records. Good hearing is required when communicating on the telephone or in person.
WORK ENVIRONMENT:
The work environment described herein is representative of those an employee encounters while performing the essential function of this job. Primarily office environment with controlled temperature conditions and exposure to environmental factors and hazardous physical substances are minimal and pose little to no risk of injury. Occasional driving to meetings, events and/or vendors may be required.
Note: All employees of the City of Dana Point are designated by both State law and City ordinance to be “Disaster Service Workers.” In the event of a declared emergency or an undeclared emergency or natural disaster that threatens the life, health and/or safety of the public, employees may be assigned to assist rescue and relief workers. Such assignments may be in locations, during hours and performing work significantly different from the employees’ normal work assignments and may continue through the recovery phase of the emergency.
Full Time
$63k-79k (estimate)
06/05/2024
08/04/2024
danapoint.org
DANA POINT, CA
50 - 100
1989
MIKE FOUNTAIN
$10M - $50M
Dana Point encompasses 6.5 square miles and is home to 33,577 people and numerous businesses. It prides itself with nearly seven miles of prominent coastal bluffs and rolling hills along the Pacific Ocean with its charming beaches and wild surfs. Most noteworthy of these bluffs is a unique promontory known as the Headlands, which overlooks Dana Point Harbor. The City incorporated in January 1989 as a general law City with a Council-Manager form of government with five Council members elected by district. The Citys leadership and development is guided by its Mission, and Strategic and General P ...
lans. The City provides a myriad of services such as Police and Fire (through the County of Orange and the Fire Authority), code enforcement, zoning and building permitting, public works, recreation, parks and senior services. It also provides other services and programs such as animal control, street sweeping, annual tree maintenance, community gardens, vacation checks, and others. The Council and staff are committed to producing results and providing our residents, businesses and visitors with excellent service. The Citys primary mission is to set the standard for an exceptionally livable city. Staff provide high quality services by demonstrating strong customer service and high levels of professional excellence to maintain and enhance the communitys environment and quality of life.
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The job skills required for Senior Administrative Assistant include Administrative Support, Scheduling, Coordination, Communicates Effectively, Microsoft Word, etc. Having related job skills and expertise will give you an advantage when applying to be a Senior Administrative Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Senior Administrative Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Senior Administrative Assistant positions, which can be used as a reference in future career path planning. As a Senior Administrative Assistant, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Senior Administrative Assistant. You can explore the career advancement for a Senior Administrative Assistant below and select your interested title to get hiring information.