Alliance Franchise Brands is seeking an HR Generalist. This person will play a crucial role in supporting the Human Resources department. This includes generating error-free payroll for approximately 200 employees in three different entities; one of which is Canadian. In addition, the HR Generalist will be responsible for handling a range of HR duties, from employee record keeping and compliance, to assisting in recruitment processes and contributing to the overall efficiency of HR operations.

Essential functions

Payroll Entry and Management:

Process payroll accurately and timely, including data entry of hours worked, deductions, and other relevant information.

Calculate and process payroll adjustments, such as bonuses, commissions, overtime, and deductions.

Address payroll-related inquiries from employees and resolve any discrepancies or issues in a timely manner.

Collaborate with finance and accounting departments to reconcile payroll data and ensure accurate financial reporting.

Stay updated on changes in payroll regulations and tax laws to ensure compliance and accuracy in payroll processing.

Assist in year-end payroll activities, including issuing W-2 forms and preparing payroll reports for tax filings.

Maintain payroll records and documentation in accordance with company policies and regulatory requirements.

Work with HRIS systems to streamline payroll processes and improve efficiency.

Employee Records/HRIS Management

Maintain accurate and up-to-date employee records and data.

Ensure compliance with data protection regulations and maintain confidentiality of employee information.

Onboarding and Offboarding:

Facilitate the onboarding process for new hires, including preparing necessary paperwork, conducting orientations, and assisting in the setup of new employee accounts.

Manage offboarding procedures, conducting exit interviews, collecting company property, and processing termination paperwork.

Benefits Administration:

Support benefits administration by assisting employees with inquiries, enrollment, and changes to benefits plans.

Collaborate with benefits providers and ensure accurate and timely processing of benefit-related paperwork.

HR Documentation and Reporting:

Prepare HR-related documents such as offer letters, contracts, and policies.

Generate regular HR reports on metrics such as employee turnover, attendance, and training completion.

HR Compliance:

Assist in ensuring compliance with labor laws, regulations, and company policies.

Stay updated on changes in employment legislation and help implement necessary adjustments.

Recruitment Support:

Assist in the recruitment process by posting job openings, screening resumes, scheduling interviews, and communicating with candidates.

Coordinate pre-employment activities, including background checks and employment verification.

Employee Relations:

Serve as a point of contact for employee inquiries regarding HR policies, procedures, and benefits.

Address employee concerns and escalate issues to HR management when necessary.

Competencies

Excellent organizational and multitasking skills with the ability to prioritize tasks.

Exceptional attention to detail and accuracy.

Excellent communication and interpersonal skills.

Ability to maintain confidentiality and exercise discretion.

Required education and experience

Bachelors degree in human resources, business administration, or related field or 5 years of relevant experience.

Strong understanding of HR principles and practices.

Proficiency in HRIS (Human Resources Information Systems) and MS Office (especially Excel and Word).

Hybrid work schedule with at least 4 days each week in office

Preferred education and experience

Proven experience in Human Resources or similar role preferred.

SHRM or HRCI certification a plus

Experience using Paylocity a plus.

Experience processing payroll for multi-entities and Canada a plus.

Value of Joining our Team

We offer flexible health and insurance options including medical, dental and vision, employee, spouse, and child life insurance, short-and long-term disability, Healthcare FSA and Dependent care FSA, critical illness, and accident insurance. We also offer an Employee Assistance Program to support the well-being of you and your family.

We provide paid holidays and paid time away to spend with your family and friends.

Plan for the near and long-term with our 401K retirements savings plan with matching company contributions.

Bonus eligibility

About Us

Alliance Franchise Brands LLC and its subsidiary, KK Printing Canada ULC, are the franchisors of more than 600 locations in North America operating the companys brands: Allegra Marketing Print Mail, Image360, Signs Now, Signs by Tomorrow, KKP, Insty-Prints, American Speedy Printing Centers, and RSVP. Alliance Franchise Brands is proud that three of our brands were selected for the 2022 Entrepreneur 500 list.

Independently owned and operated franchises provide national, regional, and local businesses and organizations with a one-stop resource for technologically advanced and strategically sound solutions for their graphics communications needs.

In total, Alliance Franchise Brands serves more than 600 franchise members in the U.S., Canada, and England with system-wide sales of more than $380 million.

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