TITLE: Payroll Specialist

JOB GOAL: Assist, as directed, in all payroll work involving preparation and maintenance of payroll records, individual employee payroll histories, calculation and processing of payroll timesheets, and coordination of payroll functions with data processing functions.

QUALIFICATIONS

1. Knowledge of federal and state payroll reporting procedures

2. Knowledge of payroll/accounting principles and the ability to apply and adapt established methods to various payroll transactions.

3. Knowledge of Microsoft software: Operating System, spreadsheets, and word processing.

4. Understand and carry out oral and written directions; identify problems that require a supervisor’s attention.

5. Ability to perform mathematical computations rapidly and accurately.

6. Accounting/Payroll experience and/or graduation from a two-year college with major course work in accounting.

7. Knowledge and experience of office working environment, including standard workflow methods and procedures.

8. Any combination of qualifications, experience and education as are determined appropriate and acceptable.

PERFORMANCE RESPONSIBILITIES:

1. Maintain accurate records related to payroll and used in the preparation of reports and disbursements to appropriate agencies covering all deduction types.

2. Maintain privacy of School District transactions.

3. Maintain accurate records of all payroll transactions for all agencies for each employee.

4. Prepare all tax forms/reports required that are related to payroll activity.

5. Responsible for complete reconciliations of payroll functions, including verification of gross and net computations and transactions posted into the accounting system.

6. Prepare insurance packets for new employees and assist with enrollment into OEBB system.

7. Assist in the organization of payroll activities to ensure all deadlines are met and payroll supporting data and reports are readily available to the staff.

8. Process and verify unemployment claims and reports.

9. Assist Human Resource with workers compensation claims, as required.

10. Attend employee exit interviews as requested.

11. Process PERS, Social Security, insurance information, and associated workflows.

12. Maintain employee leave records (i.e. sick leave, bereavement leave, personal leave, vacation, etc.)

13. Compute and distribute approved salary changes and deductions.

14. Maintain appropriate payroll files.

15. Prepare payroll vouchers and documents for processing.

16. Perform other duties as may be assigned

TERMS OF EMPLOYMENT: Twelve-month year, eight hours per day. The salary and work year will be established by the Board of Education.

REPORTS TO: Accounting Supervisor and Chief Financial Officer

SUPERVISES: None.

This position is 8.0 hours per day; 260 days per year.

SALARY RANGE 16: $22.01 - $30.99

All applicants must apply online at: https://oregoncity.tedk12.com/hire/index.aspx

Applicants recommended for conditional employment are required to be fingerprinted and have a criminal record check at their own expense (presently $12.50, plus $59.00 per employee).

Oregon City School District is an Equal Opportunity Employer. We hire and promote without regard to race, color, religion, sex, sexual orientation, national origin, marital status, age, veteran status, familial status, genetic information, and/or disability of employee, with or without reasonable accommodations, is able to perform the essential functions of the position.

REQUIRED: Must meet Oregon COVID-19 Vaccination Requirements for Teachers and School Staff (ORS 333-019-1030).