The University of Notre Dame (ND.jobs) is accepting applications for a Programs Assistant (Limited-Term, Preferred Candidate).
Applications will be accepted until 2/4/2023.
The Center for Civic Innovation (CCI) works with campus and community partners to help build multi-disciplinary research and education projects that improve infrastructure, public services, and environmental sustainability in the region. The Programs Assistant will be integral to supporting key functions of CCIs Internship, K-12 Outreach, and Educational Programs that engage UND students, faculty, staff, and partners with CCI's mission. This is a 2 year, limited-term position with possibility for renewal based on funding. A preferred candidate has been identified for this position.
The CCI Programs Assistant will be responsible for:

• Facilities coordination: Receives guests and answers general questions. Maintains the room reservation calendar. Assists with use of meeting rooms by students, faculty, staff and community partners which may include unlocking meeting spaces, AV Technology set-up, and other assistance as needed. Keeps records of key distribution, building access, alarm code access, and gate remotes. Orders janitorial and other building supplies. Works with vendors to ensure all facility maintenance is scheduled.
• Event planning: Coordinating event dates with internal and external stakeholders, reserving rooms/venues, inviting speakers and attendees, planning and ordering food and beverage, sending event reminders, works with partners requesting CCI event spaces to ensure payments and agreements are processed and event details are coordinated
• CCI Administrative Support: Schedules meetings, keeps an updated database CCI contacts, responds to general requests for information via phone calls and emails, maintains organization of office supplies and orders supplies, assists with travel arrangements.
• Financial Administration Support: Generates and processes all accounts payable and receivable, hiring documents, expense/travel reimbursements, and other financial forms.
• Educational Programs Support: During the Academic Year, set up classrooms and get snack ready, assist in coordinating volunteers, attend tutoring sessions with student participants, update lesson plans according to tutoring schedule and student advancements, help prepare documents for mid-term and final testing, drive a carpool occasionally, assist with art, science and other enrichment activities, document participant attendance.

Minimum Qualifications:
Associates Degree or up to 3 years of college or technical school
1 to 2 years professional experience
Punctuality, dependability, and attention to detail
Strong written and verbal communication skills
Ability to learn new computer software and systems
Ability to work with a diverse team
Valid drivers license and reliable transportation required
Preferred Qualifications:
Bachelors Degree preferred
ABOUT NOTRE DAME:
The University of Notre Dame, founded in 1842 by Rev. Edward F. Sorin, C.S.C., of the Congregation of Holy Cross, is an independent, national Catholic university located in Notre Dame, Ind. For the fifth consecutive year, the University of Notre Dame has received Honor Roll distinctions as one of the top 10 higher education workplaces in the country in the Chronicle of Higher Education's annual "Great Colleges to Work For" survey...and we are proud of it!
This appointment is contingent upon the successful completion of a background check. Applicants will be asked to identify all felony convictions and/or pending felony charges. Felony convictions do not automatically bar an individual from employment. Each case will be examined separately to determine the appropriateness of employment in the particular position. Failure to be forthcoming or dishonesty with respect to felony disclosures can result in the disqualification of a candidate. The full procedure can be viewed at https://facultyhandbook.nd.edu/?id=link-73597.
Equal Opportunity Employment StatementThe University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from female and minority candidates and those candidates attracted to a university with a Catholic identity. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and advance veterans and qualified individuals with disabilities in compliance with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).
APPLICATION PROCESS:
Please apply online at http://ND.jobs to Job # S23660. For additional information about working at the University of Notre Dame and various benefits available to employees, please visit http://hr.nd.edu/why-nd. The University of Notre Dame supports the needs of dual career couples and has a Dual Career Assistance Program in place to assist relocating spouses and significant others with their job search.
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