Full Job Description

Administrator will direct the management of daily operations, as well as participate in strategic planning and business development activities. Ideal candidate will demonstrate advanced communication abilities and computer proficiency. Knowledge of EMR, MIPS & Revenue Cycle management required. Will give consideration to pertinent experience. Benefit package and salary commensurate with experience. This individual is responsible to the physician owner of the practice for the administration, direction, and coordination of all practice activities, except those directly involving professional medical judgment. Requires minimum 5 years experience.

EDUCATION AND EXPERIENCE:

1. Extensive managerial experience, preferably within the healthcare industry.

2. A minimum of 5 years of work experience in administration or managerial roles and a Bachelor's degree. An MBA and/or CPA strongly preferred.

3. Working knowledge of standard accounting principles and have budgetary experience.

4. Working knowledge of computers. Experience with a fully-integrated medical office software package would be extremely beneficial.

5. Experience in negotiating general business contracts.

Essential Skills and Abilities:

1. Quantitative and analytical skills.

2. Ability to express himself/herself, in writing and orally, with clarity and tact.

3. Familiarity with taxation, professional corporations, and managed care contracting issues.

RESPONSIBILITIES:

1. Business Planning

a. Develops a business plan for the practice in conjunction with leadership. Makes recommendations for implementation, as well as time lines to be included.

b. Maintains an organization and communication system with the specific objectives of enhanced operating efficiency.

c. Works with the management team and outside consulting firms to develop a marketing plan to dovetail the practice goals set forth in the business plan.

d. Works on recruitment and development of a medical staff consistent with the goals set forth in the business plan.

e. Serves as the primary interface with business consultants (legal, accounting, management consultants) to the practice.

f, standardizes satellite offices protocols and procedures with flexibility to modify and contour the specific location needs

2. Financial Operations

a, Develops a format for optimally useful weekly and monthly financial and management information reports.

b, Reviews and analyzes monthly financial statements of the practice and related entities. Prepares an executive summary, along with the financial statement package, for presentation to the Leadership.

c, Ensures completion of the financial statement package within 30 days of the end of the previous month.

d, Analyzes the cost/benefit ratio and feasibility of special situations or opportunities for the practice.

e, Works with outside accounting/consulting and legal firms regarding tax-planning issues affecting the practice and develop appropriate internal controls.

f, Provides direct or indirect approval of all practice expenditures.

g, Institutes a cash management program to maximize return to the practice.

h. Maintains an efficient purchasing system.

i, Monitors the billing and collection process in order to facilitate a healthy turnover of accounts receivable.

3. Personnel Management

a. Recruitment, hiring, and dismissal of all personnel.

b. Supervision, including preparation and monitoring of job descriptions, salary reviews, and personnel evaluations.

c. Maintenance of employee files and records.

d. Development of an appropriate management infrastructure in order to improve communication and efficiency.

e. Organization of regular meetings of the management team and office personnel.

f. Development of protocols for continuing education of staff.

4. Corporate Overview

a. Serves as spokesperson, when necessary, for the organization.

b. Monitors practice fringe benefit programs.

c. Oversees all insurance coverage, including malpractice, office contents and liability, life, disability, and business overhead (for the physicians), as well as any other practice related policies.

d. Works on developing an in-depth knowledge of the area marketplace. This will include attendance at appropriate conferences.

e. Oversees the computer system of the practice to ensure maximum utilization and increased practice efficiency.

f. Conducts periodic reviews of management personnel who report to the position.

g. Negotiates and develops relationships with managed care plans.

h. Develops and maintains quality assurance guidelines so as to ensure compliance with third-party payers.

i. Facilitates development of outcomes measurement and cost effectiveness guidelines, in order to enhance market position in the managed care environment.

Compensation Package

1. Salary Range: $100,000 - $120, 000 .

2. Performance Bonus: Revenue based quarterly bonus

3. Fringe Benefits:

a. Vacation/continuing education leave: four weeks/year.

b. Annual continuing education allowance of $2,000 per year.

c. Sick leave: as per Mass state sick leave law.

d. Salary continuation in the event of disability: 30 days full salary.

e. Medical & Dental insurance: as per other staff.

f. Life insurance: as per other staff.

4. Termination Requirements: 60 days written notice by either party.

5. Exclusive Employment: Employee agrees to devote his full time and attention to the business affairs of the practice.

Job Type: Full-time

Pay: $100,000.00 - $120,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Continuing education credits
• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Healthcare setting:

• Clinic
• Medical office

Medical specialties:

• Medical-Surgical

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Experience:

• Management: 5 years (Required)

Ability to Commute:

• Norwood, MA (Required)

Ability to Relocate:

• Norwood, MA: Relocate before starting work (Required)

Willingness to travel:

• 50% (Preferred)

Work Location: In person