Position Title: Payroll Specialist

Department: Business Office

Reports To: Accounts Payable and Payroll Manager

Classification: Non-Exempt FTE: 1.0  Salary: $20.35 - $22.40

Essential Job Duties: 

1. Processing Student and Non-Exempt Staff Payrolls

• Maintain received changes and new hire paperwork (W-4s, payment authorization forms)
• Coordinate with Student Employment to ensure accurate set up of students in authorized positions
• Verify accuracy of hours to be paid and follow up with unsigned or unapproved time cards on a regular basis
• Verify entry of all personnel actions entered by Human Resources for accuracy, ensure benefits, time accrual, taxation and direct deposit have been updated accordingly
• Monitor proper taxation of students, including but not limited to international students, students claiming exemption from tax withholding, breaks from school, and housing taxation
• Complete and balance all aspects of the payroll, preparing payments, leave reporting and closing transactions

2.Employment verifications

• Provide employee verifications for faculty and staff

3. General Office Responsibilities

• Answer any questions for employees and students that may arise in a timely manager
• Maintain Egnyte database and store all applicable documentation in Oracle
• Scanning and review of hard copy documents to Perceptive Content

4. Back up to the Accounts Payable and Payroll Manager

• Ability to process all payroll frequencies
• Provide assistance during the summer payroll process, benefits enrollment review, annual increase review, in preparation and distribution of W-2 forms, 1042-S forms

5. Other Duties

• Support, respect, and commit to embracing diverse backgrounds, values, and points of view to build a strong and inclusive community
• Complete and meet deadlines for required training and performance management cycle
• Perform other duties as assigned

Work Schedule:

Term: Year-round

Shift: The standard 40-hour work schedule is Monday - Friday, 8:00 am - 5:00 pm; flexible work arrangements can be proposed and are subject to approval by HR and relevant supervisors.

Required Qualifications: 

Education: Associate's degree or equivalent work experience

Experience: 1 year of payroll processing or relevant experience

Preferred Qualifications: 

Education: Associate’s degree in Accounting or Business; Fundamentals of Payroll Certification designation

Experience: Experience processing payroll on Infor or Oracle Cloud

Prerequisites:

Employment in this position is conditioned upon successful completion of a background check, which may include criminal background checks, reference checks, verification of work history, verification of any required academic credentials, licenses, and/or certifications, a motor vehicle check, verification of a DOT certification, a credit check, employment eligibility verification, and/or a pre-employment physical. Whether a background check is deemed successfully completed will be at the sole discretion of St. Olaf College. Please note that St. Olaf College reserves the right, at its sole discretion, to conduct periodic background checks. 

 Disclaimer:

This job description is for general information purposes. It is not intended to list all duties and responsibilities of the position. This job description is subject to change at any time, with or without prior notice, by St. Olaf College.