OFFICE MANAGER WANTED (North Billerica)

Job Type: Full-time

We are a family-owned and family-run heating oil and air conditioning company with a dumpster division located in Billerica, MA. We specialize in working with homeowners to achieve all their heating and air conditioning needs.

Over the past 40 years in business, we have seen tremendous growth with our skilled team of heating technicians and technician assistants. After many years, the company expanded to include dumpster rental services. We are looking to add another skilled member to our team. This position is for an OFFICE MANAGER.

The responsibilities of this position are as follows:

FUEL DIVISION

- Sales: Track and provide information about leads via phone calls, emails, and the website contact form

- Operations: Organize oil deliveries and technician maintenance services

- Accounts Payable: Enter vendor and subcontractor bills into the system & pay when needed

- Accounts Receivable: Record and track customer payments in Ignite software program

- Human Resources: Prepare payroll and track employee loans, reimbursements, and deductions

o Track hiring and termination paperwork

- Customer Relations: Manage customer follow-up and satisfaction

- General Office Work:

o Order and maintain office supplies

o File all paperwork

o Keep the office clean and organized

o Remove the trash every Friday

- Assist with insurance audits when needed

- Assist with state and federal compliance laws

DUMPSTER DIVISION

- Sales: In TrashLab software, track and provide information about leads via phone calls, emails, and the website contact form

- Accounts Receivable: Oversee all outstanding customer payments in TrashLab

Requirements are:

- MUST BE PROFICIENT WITH QUICKBOOKS,

- MUST HAVE A BACKGROUND IN ACCOUNTING,

- Be Microsoft 365 proficient: Word, Excel, and Outlook

- MUST be able to adapt to new software,

- MUST be detail oriented,

- Be technologically proficient: e-mail, smartphone, texting,

- Have the ability to be a team member and work alone and work directly with the co-owners on a daily basis,

- Possess good listening and communication skills,

- Have a positive attitude and a willingness to learn,

- Be goal driven and self-motivated,

- Have experience working in an office setting.

We DO offer BENEFITS such as:

- Health insurance,

- Simple IRA,

- Accrued vacation time,

- Accrued sick time.

With your response, please specify:

- Your experience in the field,

- Your resume (Applicants without a resume will NOT be considered),

- Do you have a valid driver's license and access to a vehicle?

- Are you willing to take a criminal background test?

- Anything else interesting we may want to know.

Compensation will be based on experience.

Job Type: Full-time

Pay: $28.00 - $32.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• QuickBooks: 2 years (Required)
• accounting: 2 years (Required)

Ability to Commute:

• North Billerica, MA 01862 (Required)

Ability to Relocate:

• North Billerica, MA 01862: Relocate before starting work (Required)

Work Location: In person