Material Processor

Purchasing

Position Summary

Under the direction of the Director of Purchasing, employees are responsible for the receiving and the distribution functions including but not limited to counting and replacing of patient and non-patient charge supplies, inventory and non-inventory purchases, and general warehouse/stockroom duties.

Responsibilities

• Perform the receiving functions of the Health Systems including but not limited to the following.
• Inspect the conditions and verifies the quantities of packages being delivered prior to accepting and signing receipt of shipment.
• Indicate damages and quantity variances on shipping documents prior to accepting shipment and notify the Purchasing Coordinator of damages and variances immediately.
• Generate receiving documents from the computer system and reconciles the receiving documents to the packaging lists. Indicate number of items received on the receiving document and enters quantity of items received into the computer system. Receive all items into the computer system on the same day of delivery.
• Attach and file packing slips and receiving documents daily.
• Refill Pyxis Supply Stations
• Inventory Pyxis units weekly
• Refill Pyxis critical low and stock-out bulletins. (three times daily)
• Analyze Par Levels for adjustments in the Pyxis Supply Stations
• Remove all packages and shipments from the loading dock and brought into the security of the Purchasing Department at the end of the work shift AT ALL TIMES.
• Process all packages and shipments on the same day of delivery.
• Open and examine all packages prior to delivery to end user department. Notify appropriate individual(s) of all gifts and prizes in excess of $ 25.00 in value.
• Notify Engineering Service of all new equipment to perform electrical checks.
• Assist in reconciling invoicing discrepancies relating to quantities shipped and quantities received as necessary.
• Distribute patient and non-patient charge supplies.
• Perform a daily physical count of departmental and nursing sub-inventories.
• Create pick lists and replenishes departmental and nursing unit sub-inventory stock to the establish par levels from the Purchasing Department's inventory based upon the physical count.
• Deliver and distribute replenished stock items into the departmental and nursing sub-inventory.
• Enter charges onto patient's bill for chargeable supplies.
• Generate a lost charge report from departments and assists in locating lost charges.
• Print and attach charge labels to chargeable supplies.
• Obtain sterile reusable supplies from Sterile Processing and assembles procedure trays.
• Adjust departmental and nursing sub-inventory levels based upon usage on an ongoing basis.
• Distribute inventory and non-inventory orders (special orders).
• Fill and deliver inventory requisitions within the same day of request.
• Monitor requests for items that are on back order from inventory.
• Acquire signatures on receiving documents from appropriate end user departments for the delivery on non-inventory purchases. Receiving documents are attached to the packing slip and filed in the Purchasing Department.
• Deliver non-inventory purchases to the end-user departments on the same day the order is delivered to the Hospital.
• Deliver goods and orders to off campus buildings and departments of Health Systems.
• Establish and maintain appropriate behavior including but not limited to the following.
• Ensure that personal performance reflects the Mission, Vision, Standards of Behavior, and the Service Goals of the organization at all times.
• Establish effective relationships with LMHS personnel and customers to determine and solve specific needs.
• Processing goods to be returned to the vendor.
• Obtain return authorization numbers from vendors and assures proper insurance coverage is obtained.
• Notify delivery companies (UPS, Federal Express, and commercial transport carriers) of pickups.
• Maintain tracking system of packages that have been returned to the vendor.
• Ensure general storeroom/warehouse activities operate functionally.
• Stock rotation of inventory items to prevent outdates and monitors outdates on a constant basis.
• Ensure neatness and cleanliness of the department including the sweeping/vacuuming of floors, cleaning of the loading dock, shelving units, transport carts, etc.
• Report stock shortages or stock outs to the Purchasing Coordinator.
• Process outgoing mail in the most efficient and cost effective methods in accordance to the United States Post Office regulations. Processes incoming mail as required.
• Assist in training new employees.
• Conduct responsibilities as assigned.

Requirements

• Work requires a high school level of education.
• Work requires a basic knowledge of purchasing practices and specific knowledge if tasks which can be usually acquired through six (6) months on the job training.
• Duties require an Ohio valid motor vehicle operator's license. High-risk operators do not qualify if they would be needed to operate a LMH vehicle.
• Work requires the ability to read, write and perform arithmetic functions involving the use of decimals and fractions. Must be able to understand and communicate detailed instructions and/or procedures.
• Tasks require the ability to communicate effectively and professionally with a variety of individuals.
• Duties require material, equipment and time management.
• Duties require forklift certification before one is permitted to operate the forklift.
• Duties require the ability to work with the Health Systems computer system in an effective and efficient manner. Some basic computer skills and understanding is preferred.

Licking Memorial Health Systems is an equal opportunity employer and maintains compliance with all state, federal, and local regulations. Licking Memorial Health Systems does not discriminate against applicants because of race, religion, color, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, or other non-merit based factors protected by law.