As an Administrative Manager for Civil & Environmental Consultants, Inc. (CEC), you will play an important role in the business operations by ensuring that support activities are carried out efficiently and accurately, working collaboratively with the Administrative team and Office Lead, and contributing to organizational goals.
You will manage and assist an administrative assistant team that is responsible for the following

• Document and report preparation and reproduction
• Verification of quality review requirements for project deliverables
• Shipping/distribution of plans, reports, and documents
• Coordination of reproduction equipment maintenance and contracts
• Logistics planning for and execution of meetings, events, trainings, and office activities
• Office supplies inventory and ordering
• Front desk reception
• Incoming and outgoing correspondence
• Maintaining the project electronic filing system

The responsibilities of this position also include

• Mentoring the Administrative staff by setting development goals, regularly checking in on their progress, and completing year-end performance evaluations
• Supporting the Office Lead in communication between corporate personnel and their associated functions such as accounting, operations, marketing, human resources, and IT.
• Draft/review documents and presentations, suggesting changes where appropriate
• Provide administrative support for incoming and outgoing correspondence
• Communicating effectively with clients in person, on the phone, and in writing
• 10-15 years of experience as an Administrative assistant
• 5 years of experience managing an administrative team
• High School diploma - preferred B.A./B.S. in English, Marketing, Business or related degree;
• Proficiency with Microsoft Office Products and Adobe;
• Excellent communication skills;
• Ability to speak and write professionally;
• Ability to multi-task in order to meet short and long term deadlines;
• Ability to work with technical professionals and manage workflow expectations and deadlines;
• Ability to anticipate workload issues and proactively take steps to assure work is completed on time;
• Attention to detail;
• Problem solving and conflict resolution skills;
• Ability to work beyond our core business hours when necessary to meet deadlines;
• Ability to manage confidential information with discretion and tact.

We have experts! CEC is consistently ranked as a Top 500 Design Firm and Top 200 Environmental Firm by Engineering News-Record. We are looking for people who enjoy using their education and experience to solve difficult technical problems and work on interesting projects. You can accomplish this while working with a team of professionals who are equally motivated to provide high levels of service to our clients and to teach you along the way.
We have support! We have a variety of Employee Resource Groups, including CEC Community – focused on giving back to the communities in which we work; CEC Ignite – focused on helping professionals early in their careers to develop their pathway; CEC iDEA – focused on inclusion, diversity, equality, and acceptance; and CEC Women – focused on creating internal and external opportunities for women to network and leverage professional experience!
We care about our people! People and Culture are two of the five elements of our strategic plan. When you care about your people, they will want to grow a career with you – that is our goal. CEC offers you a small-firm work environment with large-firm opportunities. Not only will we help you develop professionally, but we will also provide an opportunity to become an owner of the firm and share in its success.
CEC offers a matching 401(k); profit sharing; a performance bonus; company stock; medical dental, and vision insurance; short and long-term disability; tuition assistance; professional development; and work-life balance.
CEC is an equal opportunity and affirmative action employer. We do not discriminate in recruiting, hiring or promotion based on race, color, religion, sex (including sexual orientation, gender identity or expression, transgender status), national origin, age, disability, protected veteran status or any other basis or characteristic prohibited by applicable federal, state, or local law.