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POSITION SUMMARY
The Administrative Assistant will be responsible for the daily operations of buildings on campus, with additional duties under the Department Chair to which they report. These additional duties for each Administrative Assistant will be submitted in a detailed addendum to follow.
ESSENTIAL FUNCTIONS
· Serves as receptionist for building and department chair
· Assists department chair in preparing reports, correspondence, and other documents
· Assist with creating purchase orders (PO) and tracking Ag funds
· Available to assist students when faculty are in class or not in their offices
· Coordinates student feedback/learning environment surveys, distributes, and collects course selection forms, distributes/collects documents for school
· Assists with student worker process
· Prepares and submits adjunct faculty/overload spreadsheet to Vice President of Academic Affairs Administrative Assistant
· Prepares personnel action forms/documents for hiring
· Handles confidential paperwork such as faculty evaluations (copy, file, etc.)
· Maintains record of faculty absences; prepares faculty leave report for HR
· Notifies students and ETC when faculty use sick leave
· Oversees maintenance of office equipment and supplies
· Submits maintenance requests for building
· Assists with scheduling rooms in building for use by outside groups
· Helps with security for computer labs and/or buildings
· Delivers and retrieves mail and interoffice paperwork to/from appropriate parties
· Maintains copies of requisitions, travel requests, interoffice memoranda and correspondence and other documents
· Assists in organization and implementation of various special days (History Day, Aggie Day, Math Day, Business Day, etc.)
· Sends emails, makes phone calls as requested
· Makes copies
· Prepares documents such as spreadsheets & word documents
· Maintains student files
· Maintains office supplies at an acceptable level
· Assists in mailing and compiling recruiting materials for potential students
· Maintains current supplies of recruiting materials and assist in recruiting efforts to maximize success of Department
· Performs additional duties as assigned by department chair
POSITION QUALIFICATIONS
· High School Graduate or General Education Degree (GED)
· One to two years related experience
· General computer skills
OTHER REQUIREMENTS
AGRICULTURE
Addendum to the
Administrative Assistant
Job Description
Resumes or other supplemental material cannot be substituted for any part of the application. Application can be found online at http://www.neo.edu/employment-application. Please submit it along with your resume or mail to: NEO A&M College, Human Resources, 200 I Street NE, Miami, OK 74354. AA/EOE
The College has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee’s ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by the supervisors as deemed appropriate. This document does not represent a contract of employment, and the College reserves the right to change this job description and/or assign tasks for the employee to perform, as the College may deem appropriate.
Job Type: Full-time
Pay: $11.25 per hour
Expected hours: 40 per week
Benefits:
Schedule:
Work Location: In person
Full Time
$40k-50k (estimate)
05/20/2024
09/16/2024
neo.edu
MIAMI, OK
50 - 100
1919
ANNA OSBORNE
<$5M
GO GO NEO! Northeastern Oklahoma A&M College is organized as a state supported comprehensive college offering associate degrees and/or certificates while remaining sensitive to the specialized educational needs of the local community. The basic curricula contain freshman and sophomore courses for students who intend to pursue a baccalaureate degree after leaving Northeastern Oklahoma A&M College. Occupational programs provide opportunities for those who plan to enter the work force upon graduation. Other educational programs provide for furthering the cultural, occupational, recreational, and ...
enrichment opportunities for those in the community desiring to study, with or without credit, in specific areas of their interest.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
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