Summary/Objective 

Under the supervision of the Controller, this position is responsible for a range of accounting functions, including both Accounts Payable (AP) and Accounts Receivable (AR). This role offers a great opportunity to work directly with the CEO and CFO, providing valuable experience and exposure to senior leadership.

Essential Functions

• Data Entry: Accurately enter invoices into accounting software such as QuickBooks and Sage-Timberline. Ensure all entries are correctly coded and classified to the appropriate accounts.
• Weekly Payment Budget: Prepare and maintain a weekly payment budget. Monitor cash flow to ensure that payments are made within budget constraints.
• Check Issuance: Issue checks for approved budgets, ensuring all payments are authorized and supported by appropriate documentation.
• Credit Card Management: Manage company credit cards, including tracking expenses, ensuring proper documentation, and allocating costs to appropriate accounts.
• Equipment Loan Management: Oversee loans for company equipment, ensuring accurate tracking and costing. Maintain records of payments and balances.
• Truck Loan Management: Manage loans related to company trucks, ensuring accurate cost allocation and record-keeping of all related transactions.
• Payroll Assistance: Serve as a backup in payroll processing by verifying timesheets, preparing payroll entries, and ensuring compliance with relevant regulations.
• Accounts Payable Assistance: Support the Accounts Payable process, including verifying invoices, resolving discrepancies, and maintaining vendor relationships.
• Accounts Receivable Assistance: Coordinate the implementation of billing and collections policies and procedures. Act as the collections officer for aging receivables.
• Reporting Assistance: Assist in preparing financial reports, including monthly, quarterly, and annual reports. Ensure reports are accurate and submitted on time.
• Bank/Credit Card Reconciliations: Conduct bank reconciliations to ensure that all transactions are accurately recorded, and discrepancies are resolved promptly.
• Intercompany Transactions: Manage and record intercompany transactions, ensuring accuracy and compliance with accounting standards.
• Monthly Closing Preparation: Assist in the monthly closing process, including preparing journal entries, reconciling accounts, and ensuring all financial data is accurate and up to date.

Competencies

1. Financial Management.
2. Technical Capacity.
3. Performance Management.
4. Ethical Conduct.
5. Communication Proficiency.
6. Personal Effectiveness/Credibility.

Supervisory Responsibility

None.

Work Environment

This job operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 8 a.m. to 4 p.m. Evening and weekend work may be required as job duties demand.

Required Education and Experience

• Bachelor’s degree in accounting or finance
• Minimum of four years of experience as an Accountant
• Understanding of GAAP
• Experience with Sage Construction and Real Estate (Sage 300) preferred.
• Proficiency in ERP software
• Proficiency in MS Excel