New London Homeless Hospitality Center

Bookkeeper

5/6/24

Bookkeeper

Under the supervision of the Administrative Team Lead manages a variety of

financial functions.

1. Manages processing and accounting for disbursements.

a. Processes routine bills including reviewing for accuracy, determining

payment, entering into accounting system and maintaining documentation in

files in accordance with procedures.

b. Process payment requests submitted by staff utilizing the HHC-1 Payment

Request form.

i. Review for accuracy and reasonableness.

ii. Enter into accounting system with appropriate coding

iii. Maintain files

c. Process payments made from the Housing Savings Account in accordance

with HHC policies.

d. Process automatic monthly payments (loan repayment and other recurring

non-billed expenses).

e. Assist in processing payroll on a weekly basis as needed.

f. Monitor payment of employment related taxes, workers compensation and

other payroll related items.

2. Manage accounting for all forms of revenue

a. Check safe for remittances and process according to policy.

b. Process all checks according to policy.

c. Accept others forms of payment and process according to policy.

d. Assure that all accounting entries are accurate and include complete memo

lines.

e. Maintain back-up copies of checks or other documents to support all

deposits.

3. Manage the Representative Payee Accounts for HHC.

a. Assure that enrollment paperwork is properly completed with Social

Security.

b. Maintain file for each payee.

c. Review payment requests for compliance with Social Security guidelines.

d. Process approved payment requests.

e. Process “spending money” checks twice per month

f. Process routine payments as agreed with payee.

g. Report to social security as required.

h. Produce weekly reports on account activity for Help Center staff.

4. Manage the Housing Saving Account.

a. Collect payments from safe.

b. Deposit payments and record to individuals guest accounts.

c. Process payments from in accordance with HHC policy

d. Produce weekly report of account balances and make report available on

shared drive.

5. Submit monthly payment vouchers. Maintain records of all submissions including

any required back-up documentation.

a. to VA monthly.

b. to HUD.

c. Respite bill to L M monthly

6. Record all billed revenue as an A/P and properly allocate incoming payments when

received.

7. Manage rent rolls for HHC properties.

a. Maintain an accurate list of tenants and rental terms through ongoing

discussion with the property manager.

b. Record weekly/monthly rents for each tenant.

c. Produce weekly report of rent balances every Monday and make available on

the shared drive.

d. Process rent write offs as authorized.

8. Assist with financial reporting as directed including uploading files to shared drive

to provide staff with access to necessary financial data.

9. Provide support for contract staff completing billing documentation to funders.

Qualifications

A minimum of five years bookkeeping experience. Degree in accounting a plus.

Ability to work in all aspects of QuickBooks.

Ability to handle multiple priorities and desire to be part of a team seeking to address the issue of

homelessness.

Ability to work effectively with program staff to understand service goals and meet contract

requirements.

Position

This is full time position with compensation from $25-$29/hour based on experience.

Application

Applications will remain open until a candidate is selected. Interested applicants should submit a

resume and a detailed cover letter describing his/her relevant experience. Resumes without cover

letters will not be reviewed. For more information about the work of the New London Homeless

Hospitality Center please check our website at NLHHC.org.

Applications may be submitted by email to:

Nicole Thomas

Personnel Manager

New London Homeless Hospitality Center is an equal opportunity employer that does not discriminate on the

basis of race, religion, color, national origin, sex, military status, age, disability, sexual orientation, gender

identity, genetic information, creed, citizenship status, or any other characteristic protected by federal, state or

local laws. This policy applies to all of New London Homeless Hospitality Center's hiring practices, and to all

terms and conditions of employment.

Job Type: Full-time

Pay: $25.00 - $29.00 per hour

Benefits:

• Employee assistance program
• Flexible schedule
• Health savings account
• Paid time off
• Parental leave
• Retirement plan

Experience level:

• 5 years

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: Hybrid remote in New London, CT 06320