About Us:

Tri-Valley Conservancy is a non-profit agricultural land trust located in Livermore, CA. Our mission is to promote economically sustainable vineyards and orchards and increase permanently protected biologically diverse open spaces.

Job Description:

We are seeking an organized and detail-oriented individual to join our team as an Bookkeeper / Office Manager. In this role you will support the day-to-day operations of our office while maintaining accurate financial records and performing all accounting tasks.

Responsibilities:

Finance and Accounting

• Maintain accurate and up-to-date financial records in Quickbooks
• Reconcile and process accounts payable and receivable
• Prepare bank deposits and reconciliation of deposits
• Reconcile and prepare monthly and annual financial reports
• Communicate effectively with board and staff regarding issues that impact financials
• Ensure compliance with all applicable federal, state, and local laws, as well as company policies and procedures
• Manage preparation and oversight of the outsourced 990 provider; provide information requested by the outsourced provider and review
• Ensure all non 990-related tax returns (federal, state, county and local) are filed timely and preparation of W-2 forms and 1099's
• Support preparation annual organizational budget and five year financial planning
• Facilitate annual CPA audit
• Renew insurance applications
• Perform other related bookkeeping tasks as assigned, assist in special projects as the need arises

Office Management and Administration

• Attend and support board, committee, and staff meetings, prepare materials as required
• Manage and maintain CRM database, ensure accurate supporter data, process donor acknowledgements, support donor stewardship
• Provide direct supervision to the organization’s IT consultant and other office services such as cleaning services
• Ensure functioning technology systems (cloud server, printer, communication tools, security, passwords)
• Track and renew various business certifications
• Manage office equipment, computer hardware, and computer software
• Ensure implementation of document management system
• Manage office supply budget and order supplies as needed
• Open and distribute mail
• Greet and direct all office guests
• Manage office maintenance and ensure the office maintains a professional and tidy environment

Job Type: Part-time

Pay: $32.00 - $37.00 per hour

Expected hours: 20 per week

Benefits:

• Flexible schedule
• Paid time off

Experience level:

• 5 years

Schedule:

• Monday to Friday

People with a criminal record are encouraged to apply

Experience:

• Bookkeeping: 5 years (Preferred)

Ability to Commute:

• Livermore, CA 94550 (Required)

Ability to Relocate:

• Livermore, CA 94550: Relocate before starting work (Required)

Work Location: In person