The Payroll Administrator is responsible for the timely and accurate processing of the payroll, including the preparation of related reports. Incumbent is expected to exercise discretion, judgment, and confidentiality, and to develop work routines and complete assignments with minimal supervision.
The Payroll Administrator is directly responsible to the Director of Human Resources.
This is an hourly, non-exempt position.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The following duties and responsibilities are given as examples of the various types of work performed in this position. Other duties and responsibilities may be assigned.

1.  Processes payroll (including timecards) accurately and in accordance with established deadlines and maintains an efficient recordkeeping system.

2. Acts as the primary coordinator of the employee database and as primary liaison with Payroll Service Provider, to include processing of monthly bills and timely deduction submissions to required vendors.

1. Performs special allocations and accruals related to payroll which are provided to the Accounting Department on a monthly, quarterly, or annual basis.

 

1. Produces required reports, forms, surveys, etc. relating to payroll, such as employment verifications, new hire reporting, statistical information, worker’s compensation reports, salary information for budget process, reports for all audits and reports related to EEO, Board of Directors, and review of Funding Bills, as requested.

 

1. Assists in the agency’s 401(k) plan including preparation of quarterly funding estimates and annual compliance testing. 

 

1. Maintains rehire report for Employee recognition awards, prepares the

Employee Recognition report and distributes by established deadline.
 

1.  Ensures updates to the Position Control Report, Classification and Pay Plan, and SBWS are in a timely manner to reflect approved changes throughout the year, as directed by the Director of Human Resources or VP Operations.

Assist with additional HR duties as assigned by the Director of Human Resource.
EDUCATION AND EXPERIENCE REQUIREMENTS
High school graduate or equivalent with a minimum of four years’ experience in processing payroll and four years of responsible related experience in general office/clerical work or human resources is required. Experience with personal computers and Windows based software and working knowledge of payroll service software (ADP preferred) and applicable payroll laws.
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES
To perform this job successfully, an individual must be able to perform each area of responsibility satisfactorily. The requirements listed are representative of the knowledge, skills, and/or abilities required.
 

1. Must possess knowledge of English usage, spelling, grammar, and punctuation; business letter writing; basic report preparation and simple mathematical functions like addition/subtraction, multiplication/division, ratios, percentages, etc.
2. Must possess knowledge of recordkeeping methods and procedures including computerized records and database software.
3. Must possess knowledge of departmental policy and procedures and current trends and practices of human resource administration.
4. Must have the ability to carry out assigned tasks and projects to their completion, maintain confidential and sensitive information; and understand and follow instructions.
5. Must have the ability to communicate effectively verbally and in writing and establish and maintain effective working relationships with applicants, agency staff, providers, and the general public, as well as present information effectively in a group setting.
6. Must have the ability to effectively operate personal computer, fax machine, other various office equipment, and software/programs (i.e. excel spreadsheets, data bases, word processing and Inter/intranet.)
   1. Must have the ability to maintain complex records in an orderly and accurate format consistent with departmental procedures, prepare accurate reports, work with minimal supervision, plan work schedules, and meet deadlines.
   2. Must have the ability to listen and determine the needs of; find and communicate accurate information concerning process, policies, and procedures to; and respond tactfully and courteously to internal/external customers.
   3. Must have analytical, math, and grammar skills sufficient to meet minimum standards of the Youth Ranches Skills Test.
   4. Must have a strong orientation to customer service and have exceptional skills in working cooperatively with others.
   5. Must have a valid Florida Driver License and be able to maintain a safe driving record consistent with agency policy.

PHYSICAL REQUIREMENTS
The physical requirements described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this position, the employee is regularly required to walk; stoop; talk; sit at a desk; hear; use hands to handle, feel or operate objects, tools, or a variety of office equipment; lift and/or move up to ten pounds; and reach with hands and arms. Vision abilities required by this job include close vision and the ability to adjust focus.
WORKING CONDITIONS
Work is normally performed in an office work environment. The noise level in the work environment is usually moderately quiet.
The employee may be required to work a flexible schedule, work overtime and/or travel overnight as needed.
 

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