To record and perform typing and moderately complex clerical, secretarial and other office work; and to perform related work as required.

SUPERVISION RECEIVED: Work is performed under the supervision of the Grants/Financial Services Manager/Office Manager and/or Department on Aging Director

SUPERVISION EXERCISED: Limited direction may be exercised over other employees assigned to assist.

ESSENTIAL DUTIES AND RESPONSIBILITIES: An employee in this class may be called upon to do any or all of the following: (These examples do not include all of the tasks which an employee may be expected to perform).

• Accurate and efficient data entry, recordkeeping, and billing
• Department equipment & supplies management
• Frontline team duties: Second in line for greeting/assisting clients, covering secretarial duties, and assisting divisions
• Backup for Accounts Payable
• Maintain and update instructions for all above responsibilities as needed for back up 
• Perform related work as required

EDUCATION, EXPERIENCE and/or QUALIFICATIONS: An employee in this class, upon appointment, should have the equivalent of the following training, qualifications, and/or experience.

• Graduation from an accredited high school/GED
• Two (2) to three (3) years' experience in clerical work
• Ability to understand and follow oral and written instructions
• Reasonable knowledge of business English, spelling and arithmetic
• Reasonable knowledge of modern office practices and procedures
• Speed, skill and accuracy in operation of keyboard, calculator, and other office equipment
• Knowledge of Microsoft Office
• Reasonable knowledge of departmental organization, regulations, procedures and personnel.
• Ability to work tactfully and efficiently with officials, employees and the general public
• Considerable knowledge of modern office practices and procedures 
  
  

Working Conditions and Physical Abilities

• Work is primarily indoors and requires sitting for extended periods of time
• Must be able to lift and carry up to 30 pounds
• Must be able to hear and speak over the phone and in one-on-one communication needs
• Must be able to see and notice the needs of clients