Full-Time

Job Summary

The Accounting Assistant provides support with various accounting functions necessary to perform duties associated within the financial and accounting areas by creating, reviewing, processing, and posting accurate and timely financial records and reconciliations for DCCCA within the constraints of defined controls, policies, and procedures. They will keep thorough and accurate files and documentation, following DCCCA practices to maximize accurate and prompt billings required to receive payment of claims. The Accounting Assistant will have primary responsibilities for one or more of the financial operations functions or tasks listed. 

Essential Functions

Child Welfare System:

-Applies State payments to corresponding the accounts receivable created in the Child Welfare system.

-In conjunction with program staff, monitors, researches, and decides best actions for outstanding accounts in the Child Welfare system.

-Assists with paying foster parents or billing non-DCF payers.

Behavioral Health Billing System:

-Manages the accuracy, quality, and timeliness of billing according to specific contractual terms; requires a working knowledge of managed care, commercial insurance and Medicaid billings, and the ability to interpret explanation of benefit reports. 

-Reads claims using the EMS claim reader software prior to 837 submissions.

-Submits 837 electronic claims on time through Care Logic. Prepares UB04 and CMS1500 paper claims if needed and mails to payers. Prepares the monthly USPO billing and compiles all documentation for this billing. 

-Applies cash receipts, checks, ACH and 835 files of client payments into Care Logic when received.

-Monitors outstanding accounts and takes proper action to follow up when necessary.

-Performs Care Logic administrative functions such as claim reversals, authorization overrides, claim adjustments and claim write-offs.

Miscellaneous/Other Duties:

-Performs other miscellaneous billings and tasks as needed, such as working with appropriate staff to prepare and submit monthly and yearly tasks for KSDE Food Program billing.

-Compiles vehicle expense tracking and journal entries (vehicle logs, KTAGS, etc.).

-Makes cash bank deposits as needed.

-Provides back-up coverage for other team members' accounting and finance functions and duties.

-Serve on a DCCCA Strategic Change team or one or more of DCCCA's leadership initiatives.

-Participates in accreditation activities and processes.

Education, Experience, and Licensure

-Requires at least two years of relevant job experience.

-Must have a basic understanding of accounting principles and general office applications.

-Requires a high school diploma or general education diploma (GED).

-Must possess a valid state Driver's License, in force automobile liability insurance, and maintain a Motor Vehicle Record (MVR) that meets organization's insurability standard as defined by DCCCA policy. Availability of reliable transportation is required for this position.

Knowledge, Skills, and Abilities

The Accounting Assistant must take ownership in their position, be a "self-starter" who can both work independently with minimal direct supervision, as well as with others in a group or team, and possess the ability to remain flexible despite interruptions and/or routine changes to priorities and/or job duties. Accounting Assistants should have the ability to: 

-Work well in a collaborative environment.

-Possess excellent customer service skills and the ability to respond professionally in an efficient and correct manner. 

-Must have the ability to keep working relationships positive with a diverse group of people. 

-Organize a large quantity and variety of requests and deadlines and has strong organizational skills, time management and detail-oriented skills. Must have flexibility and adaptability to quickly shift priorities as needed and plan for deadlines with minimal supervision.

-Work overtime when necessary to meet department deadlines.

-Maintain the confidentiality of all sensitive information related to DCCCA's operations or customer records.

-Demonstrate the highest level of ethical behavior.

-Effective listening, oral, and written communication skills, including face-to-face, on-site, in person discussions. Exercises appropriate use of positive language.

-Regular and predictable on-site attendance.

-Proficiency with computers and Microsoft suite of products including Microsoft Word, Outlook, Excel, and PowerPoint.

-Ability to efficiently operate other office equipment such as telephones, voicemail systems, copy and fax machines, and scanners.

-Adherence to DCCCA Values: 

• We provide education and services based on research and a dedicated commitment to improving lives.
• We value the people and communities we serve by respecting their experiences and treating them with dignity and respect.
• We encourage leadership at all levels by challenging existing conditions and finding innovative ways to grow and learn.
• We deliver high quality services every day, holding ourselves accountable for our outcomes.

Physical Requirements

The physical demands described below are representative of what must be met to satisfy the essential functions of this job. Reasonable accommodation may be made to enable an individual with disabilities to perform essential functions. While performing the duties of this job, the employee may be regularly required to:

-Stand, walk, sit, climb, or balance

-Talk, hear, taste, or smell

-Reach with hands and arms

-Use hands to finger, handle, or feel

-Stoop, kneel, crouch, or crawl

-Move lift or move up to 50 pounds occasionally

-Work at a computer for extended periods of time, sitting or standing

-Operates successfully in an environment in which mentally and emotionally stressful topics may be discussed or trained, i.e. substance use disorder, mental health conditions, domestic abuse, etc.

-Vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Travel

This position requires travel, which may include driving personal or company-owned vehicles. It may also include driving with other passengers in the vehicle, and/or driving as a passenger with other drivers. Note: Even with a valid driver's license, certain motor vehicle infractions may render individual's ineligible to drive company-owned or personal vehicles for company business. Such infractions may also disqualify employees from continued employment with DCCCA, Inc. This position is considered to be a safety-sensitive position.

Possible Opportunities for Promotion and/or Growth: 

-Accounting Specialist

-Controller

Please note this description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Candidates must successfully complete pre-employment drug screening, background screening, a fingerprint-based records search, and reference checks. Continued employment is contingent upon annual background screening and participation in an ongoing random drug and alcohol testing program.

DCCCA is a drug-free and smoke-free workplace. This position is considered a safety-sensitive position.

DCCCA, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, national origin, sex, age, gender, disability, genetics, or any other characteristic protected by law. It is the policy of DCCCA to comply with all federal, state, and local laws concerning the employment of women, minorities, individuals with disabilities, and veterans, and to act in accordance with regulations and guidance issued by the Equal Employment Opportunity Commission (EEOC), in every location in which DCCCA has facilities. This policy applies to recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, training, and any other terms, conditions, and privileges of employment.