Job Description

Job Description and Responsibilities

Join a team of dynamic, results oriented professionals!

Named among The World’s Most Admired Companies" by Fortune Magazine

Named among "America's 100 Most Trustworthy Companies" by Forbes magazine

Named among Great Places to Work" by Becker’s Hospital Review

• Career Growth Opportunities
• Benefit Eligibility (Medical / Dental / Vision / Life) the first of the month following 30 days of employment
• 401K program (Discretionary matching funds available)
• Employee Assistance Program
• Referral Program
• Dental plans & Vision plans
• GENEROUS Personal time off
• Eight Paid Holidays per year
• Quarterly incentive plans
• Employee of the month awards with monetary gift and parking space
• Training Programs
• Fitness Center with personal trainer on site
• Wellness programs
• Flexible work schedule

JOB DESCRIPTION OVERVIEW :

This position provides administrative and clerical support to the VPO and Facility Medical Director as well as interfacing with other TeamHealth Southeast departments and client contacts, including serving as a liaison between other departments, business units and management of TeamHealth.

ESSENTIAL DUTIES AND RESPONSIBILITIES :

• Performs word-processing support including letters, memos and other correspondence by preparing, drafting, writing and editing related documents
• Serves as a departmental contact point including acting as first point of contact for incoming calls, sorting and directing incoming / outgoing correspondence, interacting and communicating with management and staff of TeamHealth, business units, managers, officers, vendors, outside contacts, etc.
• Coordinates on site and off site meetings including conference arrangements, equipment, reservations, agendas, materials, food, etc., as appropriate
• Establish working relationships with client hospital to facilitate meetings and report completion
• Performs calendar maintenance, resolves scheduling conflicts and coordinates with other Executive Assistants; schedules, plans and coordinates meetings and prints related materials
• Handles travel arrangements and accommodations as needed
• Performs office and file management functions by organizing and directing the daily administration flow, including telephone requests, file management and maintenance and calendar maintenance
• Completes various projects such as preparing reports, spreadsheets, etc; communicates information requests and project status to management
• Maintains monthly reporting and prepares binders
• Prepares and processes travel reimbursement
• Prepares presentation materials for meetings, handouts, etc.
• Assist with Medical Records as needed
• Performs any other unspecified tasks associated with office services as requested by the Medical Director or VPO
• Other duties as assigned

Last updated : 2024-04-30