Shift : Core business hours are 8am-5pm, but can be a bit flexible

Note :

Experience with Payroll tax experience highly desired.

Local candidates only. Will be working a combination of on-site and remote. Training will be on-site, then will transition to 1-2 times per week on-site, remainder remote.

Description : Position Purpose :

Position Purpose :

Provide highly skilled and complex analytical and technical support to North America Payroll to meet team objectives and to ensure compliance with department and corporate policies and government regulations.

This position must demonstrate a high level of professionalism, discretion, and focus on payroll processing, time and attendance, and financial and payroll tax aspects of payroll administration and governance.

Customers and Customer Expectations :

• Assist in performing certain financial functions, manage portal content, performance of audit and review of vendors, assist with payroll tax functions, and perform timely resolution of escalated customer service issues including interaction with employees and retirees in various demographics.
• Accurately manage and review time & attendance and outsourced payroll systems processes so employees are paid accurately and timely.
• Facilitate high level of internal control and governance of payroll process.
• Prepare presentations, reports and other documentation timely, accurately, and professionally.
• Ensure work product is analyzed, reviewed for accuracy, and fully documented.
• Proactive planning as well as timely and thorough execution of compliance activities.
• As designated key resource, demonstrate thorough knowledge of systems and software, including UltiPro payroll, Ultimate Time & Attendance, Workday, Microsoft Word, Power Point, Excel, SharePoint and other software needs.

Organizational Relationships :

The position reports to the Payroll Manager. The incumbent directly supports the Benefits Director and Payroll operations and may provide assistance to Benefits (20 employees).

Main Challenges :

• Acquiring, maintaining and continuously developing an in-depth knowledge of payroll, payroll tax and corporate policies, including internal and regulatory controls and effectively applying this knowledge in the execution of duties.
• Working independently with all levels of personnel, including external consultants and vendors.
• Must be able to make timely decisions in areas of responsibility.
• Using prioritization and time management to meet firm deadlines and handle workload changes as they occur.
• Researching and resolving escalated payroll and payroll tax issues while providing customer service, including difficult / challenging customers, with proven ability to be sensitive to each customer and apply strict confidentiality.

Responsibilities :

• Work with outsourced vendor in the processing of payrolls and other specific areas of payroll such as treasury, stock options, claims, and employee separations.
• Analyze time data and report trends and opportunities to the business.
• Interpret and maintain site pay rules to preserve and enhance standardization efforts.
• Timely research and resolve complex time and payroll inquiries from employees, HR, department managers and other parties in order to manage and respond to escalated issues.
• Execute analytic reports and perform various audits to time system and payroll core
• Perform UltiPro core system administration duties consisting of maintaining portal content, creating alerts, monitoring import errors, granting and auditing user access, and resolving access issues.
• Provide consultation to payroll team to aid in setting long and short-term department objectives, developing standard operating procedures, completing security access reviews, and managing system configuration.

Lead project team(s) related to payroll, time and payroll tax matters and initiatives.

• Initiate, develop and recommend process and system enhancements that improve team efficiencies and end user satisfaction.
• Prepare and deliver reports, presentations and other visual controls to management in a timely, accurate and professional manner.
• Represent payroll in various situations, projects and activities not included in other principal accountabilities to assist in the accomplishment of established objectives.

Qualifications :

• An undergraduate Bachelor’s degree is preferred, but not required. 2-4 years of related work experience in payroll processing, payroll tax and time and attendance systems and processing.
• Proven financial and audit skills are required. In addition, the position requires an aptitude for detail work and the ability to problem solve and apply critical thinking skills to analyze and troubleshoot with a high degree of accuracy.
• Proficiency with Word, Excel and PowerPoint are required.
• Experience with UltiPro Software, Ultimate Time & Attendance, Time Clocks and Workday is preferred.
• Key competencies include Communication, Leveraging Diversity, Impact, Decision Making, Managing Work, Taking Ownership, Building Customer Relationships, Initiating Action, Cooperation, Adaptability, Continuous Learning and Providing Feedback.

Last updated : 2024-03-26