Are you looking for a new, officer leadership position where you get to work with an awesome team and get rewarded for your team contribution?

We are currently looking for a full-time Office Manager/Bookkeeper to help take our company to the next level and help provide top-notch customer service to produce enthusiastically satisfied customers.

Responsibilities:

As the Office Manager/Bookkeeper, you will be responsible for providing support to management in the orchestration of administrative functions, overseeing basic bookkeeping functions including invoicing, accounts receivable, and accounts payable, and help retain customers by providing emotional gratification through follow-up contact with them and through the accurate transcription of customer information.

Your responsibilities will include:

• Bookkeeping: Managing accounts payable and receivable, reconciling bank statements, and maintaining accurate financial records using Quickbooks Online.
• Payroll Administration: Processing weekly payroll for all employees, ensuring accuracy and compliance with state and federal regulations and managing the payroll backend processes.
• Accounts receivable: Generating invoices for clients and following up on outstanding payments, including invoicing insurance companies and managing related documentation.
• Accounts payable: processing and issuing approved payments to vendors and contractors.
• Leadership: Providing leadership, guidance, and oversight to office personnel, delegating tasks effectively, and fostering a positive and productive work environment.
• Conflict Resolution: Addressing conflicts or issues that arise among office personnel, clients, or vendors with diplomacy and professionalism.
• Office Management: Overseeing office operations, including inventory management, supply ordering, and maintenance of office equipment and facilities.
• Administrative Support: Providing administrative support to senior management, including scheduling meetings, managing correspondence, and assisting with special projects as needed.

Qualifications:

• Previous experience in bookkeeping and payroll administration, with a minimum of 5 years of relevant experience. Restoration/construction/home services industry experience is a plus.
• Proficiency in accounting software Quickbooks Online and Microsoft Office Suite.
• Strong leadership skills, with the ability to motivate and manage a team effectively.
• Ability to self-manage and work independently by utilizing creative problem solving and decision making skills.
• Excellent communication and interpersonal skills, with the ability to resolve conflicts and build positive relationships with internal and external stakeholders.
• Detail-oriented and organized, with the ability to manage multiple tasks and priorities efficiently.
• Knowledge of insurance billing processes and experience invoicing insurance companies is preferred.
• Bachelor's degree in accounting, finance, business administration, or related field is a plus.

Benefits:

• Competitive salary with experience starting at $28.00 per hour.
• Retirement plan.
• Flexible work space - hybrid opportunity.
• Opportunities for professional development and career growth within a supportive and collaborative team environment.

If you are looking to build a stable career in a work environment that is team oriented, honest and friendly, and values its employees as much as its customers, this could be the job for you! Over the last year we have grown more than 50% and this role will be key to supporting our continued growth and development. We are a disaster restoration contractor serving the Flathead Valley that has been in business for over 8 years. Check us out at www.cleaningkalispellcarpets.com for more information about our company.

Xtreme Restoration and Carpet Cleaning is an equal opportunity employer and values diversity in the workplace. We encourage candidates from all backgrounds to apply.

Job Type: Full-time

Pay: From $28.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Paid time off

Schedule:

• Monday to Friday
• Overtime

Experience:

• Microsoft Office: 2 years (Required)
• Office management/bookkeeping: 5 years (Preferred)

Ability to Commute:

• Kalispell, MT (Preferred)

Ability to Relocate:

• Kalispell, MT: Relocate before starting work (Required)

Work Location: In person