Job Title: Office Manager

Employment Type: Full-Time

FLSA Status: Non-exempt

Department: Admin

Reports To: Owner

Job Summary

Manage office for Kihei based Landscaping Company. Duties and responsibilities include

managing daily office operations, accounts payable & accounts receivable, payroll input, and

some human resources tasks, help with estimating landscaping projects, Website upkeep

(WordPress), scheduling appointments, & other office administration tasks including answering

phone calls, emails, etc.

Our ideal candidate will have experience managing an office for a construction trade company,

QuickBooks accounting, professional correspondence, some human resources, WordPress, &

project estimating experience. Willing to train the right person!

Essential Duties

Bookkeeping - Accounts payable / Accounts receivable using QuickBooks. Monitor businesses

to ensure efficiency of providing needed services while staying within budgetary limits.

Review financial statements, sales and activity reports, and other performance data to measure

productivity and goal achievement and to determine areas needing cost reduction and program

improvement. Review organization's financial and budget activities to fund operations, maximize

investments, and increase efficiency.

Payroll entry & some Human Resources tasks

Assist with estimating Landscaping Projects & writing contracts.

Maintain & update WordPress Website and social media accounts.

Professional correspondence via emails, answering phone calls, filing, office organization.

Secondary Duties

Determine staffing requirements, and interview, hire and train new employees, or oversee those

personnel processes.

Scheduling appointments for owners, vehicle maintenance appointments, etc.

Supervisory Responsibilities

This job has no supervisory responsibilities at this time.

Education

This position requires a high school diploma (or GED or high school equivalence certificate) and 1

year of previous experience. A Bachelor's degree is preferred.

Behavioral Characteristics

Time Management - Managing one's own time and the time of others.

Coordination - Adjusting actions in relation to others' actions.

Negotiation - Bringing others together and trying to reconcile differences.

Language Skills

Oral Comprehension - The ability to listen to and understand information and ideas presented

through spoken words and sentences.

Oral Expression - The ability to communicate information and ideas in speaking so others will

understand.

Written Comprehension - The ability to read and understand information and ideas presented in

writing.

Written Expression - The ability to communicate information and ideas in writing so others will

understand.

Speech Clarity - The ability to speak clearly so others can understand you.

Reasoning Ability

Problem Sensitivity - The ability to tell when something is wrong or is likely to go wrong. It does

not involve solving the problem, only recognizing there is a problem.

Deductive Reasoning - The ability to apply general rules to specific problems to produce

answers that make sense.

Information Ordering - The ability to arrange things or actions in a certain order or pattern

according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures,

mathematical operations).

Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of

alternative solutions, conclusions or approaches to problems.

Monitoring - Monitoring/Assessing performance of yourself, other individuals, or organizations to

make improvements or take corrective action.

Mathematical Skills

Intermediate skills - Ability to calculate discounts, interest, commissions, proportions, percentages, area, circumference and volume. Ability to apply concepts of basic algebra and

geometry.

Computer Skills

Accounting or bookkeeping software such as QuickBooks

Spreadsheet software such as Microsoft Office 365

Word processing software such as MS Word

Certification and Licensing

Driver's License

Tools & Technology

Calculators or accessories. Example: 10-key calculators

Scanners. Photocopiers. Computers. i-Pads. Cell Phones.

Accounting software. QuickBooks

Calendar and scheduling software. Outlook

Time accounting software. HR Symphony

Web page creation and editing software. WordPress

Microsoft Office 365 - Outlook, Word, Excel