Position Information Position Title Administrative Clerk I (part-time) Recruitment Start Date 04 / 26 / 2024 Recruitment End Date 05 / 26 / 2024 Open Until Filled First Consideration Date Salary Range 19-1 (Starting salary for a new classified hire at Citrus College is fixed at Step 1.

Pay Rate $1,615.46 per month / $19.02 hr FLSA Status Non-Exempt Benefits BENEFITS

The District provides prorated vacation, sick leave, and holidays. General Description / Summary POSITION SUMMARY

Performs general office clerical support, data entry, and reception duties, usually following well-established policies, procedures, and methods.

Assignments can be in instructional or administrative areas where there is usually other more senior level administrative support positions to provide guidance, partial leadership, and prioritize specific work assignments.

Minimum Qualifications / Education and Experience MINIMUM QUALIFICATIONS / EDUCATION AND EXPERIENCE

• A high school diploma, or the equivalent, and one year of clerical experience. Preferred Qualifications PREFERRED QUALIFICATIONS - Experience using Banner or Colleague, or similar ERP systems.
• Two (2) years of clerical experience in an institution of higher education.
• Demonstrates sensitivity to, understanding of, and ability to work with the diverse academic, socioeconomic, ethnic, religious, disability, gender, gender identity, sexual orientation, and cultural background of community college students, faculty, and staff;

and successfully fosters and supports an inclusive educational and work environment. Licenses and Certificates LICENSES AND CERTIFICATES

May require a valid driver’s license.

Essential Duties and Responsibilities ESSENTIAL DUTIES AND RESPONSIBILITIES

General Clerical Support

Incumbents are expected to perform all of the following, although some assignments may only involve a portion of the following or have varying emphasis, depending on the needs of the assigned work area.

• Types (keyboards) from copy or standing instructions, forms, memoranda, routine correspondence, and structured reports using established formats.
• Enters data onto established data entry screens of business and academic transactions (e.g., student and program information, deliveries, purchase orders, printing orders, forms, etc.

Processes routine business and / or student transactions such as, but not limited to invoices and fee-based enrollment and registration forms.

May receive and account for money paid for items such as, but not limited to fees, instructional materials, and permits.

• Answers a multi-line telephone for a work team and serves as receptionist to serve customers. Answers common inquiries, makes appointments, provides basic information about programs and procedures, and refers calls to others within the assigned area.
• Greets visitors, determines their needs, then either routes them to the appropriate person or service or personally completes the request or transaction.
• Sets up and maintains files using established formats. Assembles, collates, and prepares materials for distribution. Files and posts information and documents to records.
• Orders, receives, shelves and distributes office supplies and materials.- May deliver and pick up a variety of mail, forms, and materials from staff, students, or the other departments.

Sorts and distributes mail.- Prepares documents and information packets from established formats such as those used by faculty, and routine communications for administrative purposes.

• Compiles information onto established formats and maintains a variety of records to support regularly recurring reports that are prepared for administration and external agencies.
• May schedule counselor appointments using counselor scheduling system.
• Performs other duties as assigned that support the overall objective of the position. Knowledge, Skills and Abilities KNOWLEDGE, SKILLS AND ABILITIES

Knowledge and Skills

• Requires a basic knowledge of modern office practices, procedures, and equipment including receptionist and telephone techniques and etiquette.
• Requires basic knowledge and understanding of methods and procedures used in alpha-numeric filing and recordkeeping.- Requires basic knowledge of data entry techniques.
• Requires a working knowledge in the use of common personal computer-based office productivity software such as word processing, spreadsheets, and intranet.
• Requires sufficient arithmetic skills to perform columnar calculations, decimals, fractions, etc.- Requires sufficient knowledge of English language, grammar, spelling, and punctuation to prepare routine correspondence and internal memoranda.
• Requires sufficient human relation skills to greet and work cooperatively with others, inside and outside the department.

Abilities - Requires the ability to perform the duties of the position under general supervision.- Requires the ability to learn, understand and apply District rules, policies, procedures, and terminology used in the department of assignment.

• Requires the ability to use a personal computer for data entry, word processing, spreadsheets, and intranet.- Requires the ability to operate standard office machines.
• Must be able to maintain record files and compile routine information used for reports on pre-determined formats.- Requires the ability to communicate with peers and other District staff or public in a manner reflecting positively on the department and the District.

Requires the ability to work varying shifts. Physical Abilities PHYSICAL ABILITIES

• Must be able to function indoors engaged in work of primarily a sedentary nature.- Use near vision to write and to read printed materials and computer screens.
• Use hearing and speech for ordinary and telephonic conversation and to hear sound prompts from equipment.- Ambulatory ability to sit, often for long periods of time, move about campus locations, and to reach work materials.
• Use manual and finger dexterity to type / keyboard and / or operate mouse and / or otherwise operate a microcomputer and other equipment.

Working Condition WORKING CONDITIONS

Work performed indoors where minimal safety considerations exist. Department Career, Technical and Continuing Education Department Administration Job Category Classified Assignment Part-Time Percentage of Time 49% Months per Year 12 months Work Days per Week M-F Work Schedule per Day M-F, not to exceed 19.

5 hrs per week Work Shift Days Bargaining Unit Classified Citrus College Diversity Statement CITRUS COLLEGE IS AN EQUAL OPPORTUNITY EMPLOYER It is the policy of Citrus College to not discriminate against and to encourage a diversity of applicants based on national origin, religion, age, sex or gender, race, color, medical condition, ancestry, sexual orientation, marital status, physical or mental disability, use of family and medical care leave, genetic information, military or veteran status, gender identity, gender expression, or because they are perceived to have one or more of the preceding characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.

Last updated : 2024-04-28