Job Detail

Job Title:Administrative Program Coordinator

Department:10540-Graduate Office

Location:Farmington

FTE%:1

Shift1st

Search #:2024-422

Closing Date:05/31/2024

Recruiter:LeGault, Cynthia A.

Additional Links:

This position is Benefit eligible; click here for an overview of available benefits.

This position is covered by the UHP Bargaining Unit; click here to review the current UHP Contract.

This position is in salary group UHP-07; click here to review the current UHP Pay Plan.

Excellence, Teamwork, Leadership and Innovation. These are the values that define UConn Health, and we are looking for team members that share these same values. Our top-rated organization is seeking a full-time Administrative Program Coordinator to the Graduate Office in the School of Medicine located in Farmington, CT. If you have a background in this field, as well as a passion for customer and student experience, we want to hear from you.

This position is responsible for providing administrative support to the Biomedical Science PhD program, Undergrad Summer Research Program, Certificate Program, and Office of Postdoctoral Affairs at UConn Health. This will include providing general support to Biomedical Science PhD Program and Graduate School Student Affairs, financial reconciliation, overseeing the Summer Undergraduate Research Internship Program in Biomedical Sciences, overseeing the Graduate Certification in Biomedical Research Experience, and providing administrative support for Associate Dean of the Graduate School and Office of Postdoctoral Affairs.

PURPOSE OF CLASS:

At the UCHC, this class is accountable for independently providing administrative management and/or advanced technical program support for an academic/clinical/administrative department or program.

SUPERVISION RECEIVED:

Works under the limited supervision of an employee of a higher rank.

SUPERVISION EXERCISED:

May lead/supervise lower-level employees as assigned.

EXAMPLES OF DUTIES:

1) OFFICE MANAGEMENT: Manages and coordinates program logistics and administrative support for professional staff, making adjustments to accommodate changing priority needs; directs the work flow and supervises the necessary administrative paperwork, records, complex filing systems to support a program, including fiscal, personnel and student records; assists in planning outreach programs, conferences, meetings, seminars, with responsibility to make all necessary arrangements including travel and coordinates events and details; may recruit, train supervise and evaluate clerical and/or student staff.

2) INTERPERSONAL: Resolves administrative and logistical problems and transactions collaborating with state/federal/international agencies and institutions as appropriate; acts for and regularly makes decisions in the managers absence within prescribed limits of authority; represents the department head to other university offices, the public or outside agencies in matters of administrative consequence.

3) FISCAL: Drafts budgets, which usually involve external funding; manages approved budget making decisions related to the appropriateness of requested expenditures; prepares budget summaries and long-range budget projections; arranges for international fiscal transactions as required;

4) CLINICAL: In a clinical area, may monitor compliance with protocols by assuring appropriateness and eligibility of subjects, reviewing for appropriateness of tests and making follow-up appointments; organizes clinical/laboratory data for clinical research protocols; coordinates and participates in meetings.

Performs related duties as required.

MINIMUM QUALIFICATIONS REQUIRED

KNOWLEDGE, SKILL AND ABILITY:

Knowledge of applicable program rules and regulations.

Knowledge of business math.

Considerable knowledge of proper grammar, punctuation and spelling.

Considerable knowledge of business communications.

Knowledge of medical/technical terminology.

Considerable knowledge of office procedures.

Oral and written communications skills.

Considerable interpersonal skills.

Data management skills.

Ability to schedule and prioritize work.

Some supervisory ability.

EXPERIENCE AND TRAINING:

General Experience:

Six (6) years relevant administrative experience.

Substitutions Allowed:

Bachelor's degree and two (2) years of relevant experience may be substituted to the general experience.

Preferred Skills:

Manages projects with minimal supervision.

Prioritizes tasks and completes multiple projects according to strict deadlines.

Works effectively on a team.

Displays critical thinking skills, solves problems and resolves concerns.

Proficiency in Microsoft Work and Excel and UConn systems such as Banner, Husky Buy, Blackboard and WebEx.

Has budgeting/finance experience.

Has experience in website maintenance.

Has experience in higher education.

SCHEDULE: 40-hour work week, Monday through Friday 8:00 a.m. to 4:30 p.m.; 30-minute unpaid meal break.

Why UConn Health

UConn Health is a vibrant, integrated academic medical center that is entering an era of unprecedented growth in all three areas of its mission: academics, research, and clinical care. A commitment to human health and well-being has been of utmost importance to UConn Health since the founding of the University of Connecticut schools of Medicine and Dental Medicine in 1961. Based on a strong foundation of groundbreaking research, first-rate education, and quality clinical care, we have expanded our medical missions over the decades. In just over 50 years, UConn Health has evolved to encompass more research endeavors, to provide more ways to access our superior care, and to innovate both practical medicine and our methods of educating the practitioners of tomorrow.

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