The Executive Assistant isresponsible for providing administrative support for the CAH CEO and Leadershipstaff. Position is responsible to anticipate the needs of the Leadership staffand ensure preparedness in all areas by administering programs, projects and orprocesses to support key strategies, project facilitation and prioritization.Assists in the preparation and control of records, statistics, and reportsregarding business operations. Serves as a liaison with others inside andoutside of the company.

Essential Job Functions

• Supports and models behaviorsconsistent with Billings Clinic’s and facility’s mission, vision, values, codeof business conduct and service expectations. Meets all mandatoryorganizational and departmental requirements. Maintains competency in all organizational,departmental, and outside agency standards as it relates to the environment,employee, patient safety or job performance.
• Assists the CEO and Leadershipstaff in various professional capacities daily, anticipating needs and ensurespreparedness in all areas by administering programs, projects and or processesto support key strategies, project facilitation and prioritization. Works withminimal supervision. Takes appropriate action during the presence and absenceof Leadership staff members utilizing initiative and judgment to ensure allmatters requiring attention are addressed promptly and effectively or arebrought to the attention of a member of the Leadership staff.
• Assists in the preparation andcontrol of records, statistics, and reports regarding business operations. Mayparticipate in various budgeting related activities. Performs data gatheringand analysis for coordination of various projects requiring independentjudgment with minimal supervision. Composes, drafts, and prepares correspondence,memorandums, and reports.
• Coordinates special events,committee meetings, conferences, and/or retreats as appropriate. Developsplans, budgets, and presentations, arranges for speakers, arranges for CEUs,monitors invoices and expenses and maintains expenses within agreed uponbudget, etc.
• Coordinates and maintainsappointment calendars, arranges meetings including preparation of meetingnotices, agendas, and presentation materials, etc. Takes notes and transcribesminutes for various administrative meetings including minutes for the eveningBoard Meetings.
• Answers multi-line telephone andscreens incoming calls and assists caller whenever possible or directs to theappropriate individual or department as needed.
• Develops and maintains effectiveoffice procedures and efficient workflow to include telephones, officereception, filing, copying, distribution of mail, and faxing documents.Maintains confidential files and data.
• Coordinates travel arrangementsand itineraries for facility staff members.
• Responsible for arrangement,typing, distribution and maintenance/revision for all facility administrativepolicies. Coordinates with facility management staff to revise polices.
• Coordinates and facilitatesProvider Credentialing.
• Identifies needs and sets goalsfor own growth and development; meets all mandatory organizational anddepartmental requirements.
• Performs other duties asassigned or needed to me the needs of the department/organization.

Minimum Qualifications

Education
• Two (2) Year / Associate Degree
• Four (4) Year / Bachelor’s Degreepreferred
Experience

• Three (3) years of executive oradministrative secretary experience
• One (1) year experience in ahealth care organization, preferred

Or an equivalent combination ofeducation and experience may be considered as it relates to the above tasks,knowledge, skills and abilities.