Details

Posted : 09-Aug-23

Location : Claremont, California,

Type : Full-time

Salary : Open

Internal Number : REQ-

POSITION TITLE : PROGRAM COORDINATOR

SALARY RANGE : $ $ HOURLY

PRIMARY PURPOSE / GENERAL DESCRIPTION :

Responsible for serving as academic support staff for the School of Educational Studies (SES) Teacher Education program.

Working independently, provides high level administrative support, performing a broad range of highly skilled secretarial, administrative, and clerical work.

Duties and responsibilities are varied and confidential in nature. Knowledge of the organization, policies, and procedures of the University is required, and often of a technical specialty.

Involves creating, managing, and utilizing systems and procedures so the business of CGUâs Teacher Education functions effectively and efficiently.

Position is also responsible for providing information and data about Teacher Educationâs Programs to potential

DESCRIPTION OF DUTIES AND RESPONSIBILITIES :

ESSENTIAL FUNCTIONS :

In collaboration with supervisor, designs, maintains and utilizes complex information / data management systems. Involves designing and working with complex physical file systems and electronic data management systems.

 Position responsible for using the systems to generate a variety of reports as requested by Program, School, and University leadership.

 May include assisting other staff within Teacher Education in effective use of the systems. Provides appropriate consultation, oversight, and corrections to ensure the integrity of data and that the system is kept intact.

• Implements and maintains office processes to ensure materials and documents (both physical and electronic) are accurate and effectively archived for easy referral and use (both for internal purposes and for accreditation purposes).
• In consultation with the Director of Teacher Education and the SES Administrative Director, assists with coordination of office workflows, helps to identify and track deadlines and follows through to ensure others are aware of, and responsive to, these deadlines.
• Events planning. Position responsible for providing logistical coordination for various Teacher Education events. Events could include but are not limited to classes, orientation sessions, banquets, meetings, conferences, job fair, award ceremonies, and receptions.

Involves making (and tracking) reservations and working with parties within and outside of CGU. Involves coordinating the procurement of materials needed at the events, including textbooks, instructional materials, handouts, software, food, technology, etc.Â

• Acts as an administrative link between the Teacher Education program and other parties within and outside of CGU.
• Maintains open and close communication, and also serves as liaison, with faculty, staff, students, and outside agencies and other individuals as needed.
• Facilitates the exchange of information between Teacher Education and other parties as appropriate, including working closely with the Program Coordinator for the SES MA and PhD programs (located in Harper Hall).
• Includes working with other staff in SES, the Registrar, and the Provostâs office regarding course submission and adjunct contracts.
• Supports other staff in Teacher Education in cultivating effective working relationships with district and school partners.

 This includes but is not limited to helping to secure and archive MOUs with districts, archiving resumes.

• Assists with operational aspects of student recruitment, enrollment, registration, retention, and graduation activities.
• Able to aid the recruiting process and team by meeting with potential applicants and pro

Last updated : 2024-04-29