JOB
The purpose of this position is to provide administrative support for the City Clerk's Office and the assist the City Clerk as a records keeper. This is accomplished by transcribing council meeting minutes, assisting in the maintenance of document vault, assisting the public and other departments requesting copies of City documents, notarizing documents, distributing City Code Supplements, preparing for meetings, processing documents, opening and distributing mail, contacting customers, and filing paperwork. Other duties include representing the City Clerk in their absence.
EXAMPLE OF DUTIES
Creates, indexes, and maintains minutes of City Council meetings by typing minutes from audio tapes, following approval from Council distribute copies to departments, assigning numbers to adopted ordinances, indexing ordinances, sending copies to the State, and maintaining original Minute Book.Processes ordinances, resolutions, and exhibits as adopted by applying City Seal, assigning numbers, distributing to departments, maintaining originals in vault, and placing photocopies in Ordinance Book.Researches and provides copies of City documents as requested by researching old document files and books to obtain information, and providing photocopied materials to the public or department requesting the document.Provides clerical support to City Clerk by typing agendas and correspondence, maintaining City files in vault, photocopying, faxing, ordering supplies, scheduling meetings, answering and directing calls, and assisting the public.
SUPPLEMENTAL INFORMATION
PHYSICAL DEMANDS: Exerting up to 10 pounds occasionally or negliglible weights frequently; sitting most of the time. WORKING CONDITIONS: This position generally requires work in an office environment.