Position Overview

The Illinois Department of Children and Family Services is seeking an organized, professional, and energetic individual to serve as Senior Administrative Secretary. Subject to management approval, this position will serve as administrative secretary in the Deputy Director’s Office. The position will gather and research information, perform follow up on requests by the Deputy Director, and receive and screen visitors. This position provides a great opportunity for someone who is detail oriented and interested in playing a supporting role in the Department’s operations. DCFS offers a competitive compensation plan, excellent benefits, and a pension program. The ideal candidate for this position will have excellent organizational skills and strong communication skills. We invite you to join our innovative team to help make a positive difference in the lives of the children and families of Illinois.

Job Responsibilites

1. Serves as Senior Administrative Secretary for the Deputy Director of Licensing.

2. Keyboards a variety of complex, technical, and confidential material relating to Departmental policy formulations and implementation.

3. Attends and provides input into various staff meetings to remain informed of proposed changes in current policy and regional activity.

4. Receives and screens callers and visitors in the Deputy Director’s office.

5. Maintains general and confidential files of correspondence and other materials for the Deputy Director and staff.

6. Makes travel arrangements for the Deputy Director and staff.

7. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

1. Requires knowledge, skill, and mental development equivalent to completion of two years of secretarial or business college and three years of secretarial experience,

OR completion of high school and five years of secretarial experience.

Preferred Qualifications

1. Three years of experience in a public or business organization utilizing extensive knowledge of principles of office management.

2. Three years of experience in a public or business organization utilizing extensive knowledge of computer program applications.

3. Three years of experience in a public or business organization applying human relations skills in interaction with management and representatives of management, private industry, and the public.

4. Three years of experience in a public or business organization applying the ability to communicate clearly and effectively, both orally and in writing.

Conditions of Employment

All applicants must be able to meet the following Conditions of Employment to be considered for the position. The State of Illinois complies with federal and state disability laws and will made reasonable accommodations for applicants and employees with disabilities:

1. Requires ability to pass a background check
2. Requires the ability to keyboard accurately at 55 wpm