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Comunilife is Hiring an Office Services Coordinator Near Bronx, NY
The Facility Office Services Coordinator assists in the management in the Facilities functions for the agency. Tracks and manages Work Orders and responsive facility and fleet vehicle maintenance and operations. Successfully resolves building violations and maintains calendars for proactive management of hearings, inspections, deliveries and related facility operation management support.
Schedule:
Core business hours are Monday to Friday, from 9:00 a.m. to 5:00 p.m., however, because the program operates 24 hours a day, 7 days a week, work hours must be flexible; on call 24/7.
ESSENTIAL FUNCTIONS:
Manage and track Work Order requests. Prepare weekly dashboard and follow up with Supervisors to ensure timely completion. Assist to log in, track and follow up on facilities Help Desk requests including and not limited to vendor proposals and work.
- Manage calendar for Director of Facilities, Vice President of Program Administration and paid leave requests of all facilities staff.
- Maintain approved driver listing.
- Maintain vehicle registration and inspection log.
- Maintain pantry supply and delivery schedule.
- Maintain assignment of vehicles and manage vehicles logs. Assist with the collection, preparation and submission of mileage logs and gas card receipts.
- • Prepare mailings as required.
- Assist to coordinate repairs for all programs.
- Assist with the coordination of clients and staff transportation and client moves.
- Maintain an inventory of supplies for office and programs.
- Review, collect, and track payment request and purchase requisitions. Create purchase requisitions as needed.
- Maintain files and tracking system for purchase orders.
- Maintain violations log and calendar, track and follow up on court/oath dates.
- Attended meetings and prepared agenda and recorded minutes.
- Maintain PPE or any other special designated inventory for organization
- Perform any other duties as assigned including provide front desk reception coverage when
Education and Experience Requirement(s):
- Associates Degree and two years of experience required or satisfactory combination of education and experience.
- Two years of related facilities or operational experience required.
- Experience with scatter-site housing preferred.
Job Type: Full-time
Pay: $56,000.00 - $60,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Referral program
- Retirement plan
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
Experience:
- Administrative Assistant: 1 year (Required)
- Calendar management: 1 year (Required)
Work Location: In person
Job Summary
Full Time
Social & Legal Services
$96k-125k (estimate)
05/16/2024
05/16/2024
comunilife.org
BRONX, NY
200 - 500
1989
ROY MITHU
$10M - $50M
Social & Legal Services
Related Companies
About Comunilife
For 30 years, Comunilife (started in 1989) has been committed to improving the quality of life and creating a healthier tomorrow for New Yorkers with special needs in the Hispanic and broader communities, by providing culturally competent health and human services and a continuum of affordable and supportive housing. In 2017, Comunilife met the needs of more than 2,100 low-income and vulnerable New Yorkers. Roughly 90% of our clients have incomes below the federal poverty line; 90% are African-American or Latino; and 50% have Spanish as their primary (or sole) language. All struggle with profo ...
und challenges, i.e. chronic homelessness; HIV/AIDS and other major medical issues; serious mental illnesses and substance abuse. Comunilifes affordable and supportive housing programs address the need for safe, affordable, service enriched housing for a low-income population that has difficulty maintaining stable housing. A majority of our housing clients have a history of homelessness and/or long-term hospitalizations. Many are living with mental illness, HIV/AIDS and other chronic illnesses. Comunilife has 1806 apartments/units in 10 supportive residences, 3 low-income apartment buildings and 981 scatter site apartments in the Bronx, Brooklyn, Queens and Manhattan. Our Medical Respite program provides short-term supportive housing and case management services to multiply-challenged patients leaving hospital care without a viable home in which to recuperate. Comunilife is a leader in the field of Latina adolescent suicide prevention. Our Life is Precious Program, which is celebrating its 10th anniversary in 2018, provides non-clinical services to girls ages 12 to 17 in the Bronx (2008), Brooklyn (2009) and Queens (2015).Activities include academic support, creative arts therapies, music lessons, wellness activities and concrete family services, are designed to reduce the risk factors associated with Latina adolescent suicide.
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The following is the career advancement route for Office Services Coordinator positions, which can be used as a reference in future career path planning. As an Office Services Coordinator, it can be promoted into senior positions as an Office Services Assistant II that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Office Services Coordinator. You can explore the career advancement for an Office Services Coordinator below and select your interested title to get hiring information.
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