Compensation: $47,665 - $77,455

JOB SUMMARY:Under general supervision and according to established policies and procedures, enters data into HR systems within established timeframes for coordinating the Human Resource operations. The position requires comprehensive knowledge of Federal, State, and local HR as well as UAB, UAHSF, and Cooper Green Mercy HSA policies, procedures and practices as it relates to the entities involved. Serves as backup for Recruitment and Learning and Development.

KEY JOB RESPONSIBILITIES

Maintain Personnel files

a) Ensures proper employee numbers are present on all documentation

b) Appropriately identifies the document types to be scanned meeting a minimum 95% accuracy rate required per audit.

c) Makes copies of documents received with more than one employee name listed, blocking out all other names from appearing in other employee records.

d) Ensures selected documents are scanned into the appropriate folder.

e) Ensures the date selected for the document coincides with the date of the selected document.

f) Ensures the document is named in accordance to the scanning guidelines.

g) Appropriately breaks up multi-document scanning into folder structure.

h) Ensures documents are scanned into the appropriate employee record.

i) Reviews and makes appropriate changes or adjustments to documents

j) Follows the proper steps to correct errors in scanned documents and scans into appropriate record as needed.

k) Troubleshoots software and hardware technical issues and escalates when required.

l) Shreds selected documents once the quality of the documents have been verified in the Imaging system according to document retention guidelines.

Assists with other assignments and special projects as assigned to facilitate a smooth operation of the department for staff and visitors.

a) Completes tasks in an accurate and timely fashion.

b) Maintains appropriate documentation.

c) Follows department policies and procedures for receiving telephone calls/ visitors.

d) Answers questions concerning departmental issues from visitors or telephone calls when appropriate.

e) Fill in when necessary during the absence of fellow employees.

Co-facilitate recruitment for vacant positions.

a) Initiate employment process upon receipt of notification

b) Follow all processes related to the employment process and required documentation

c) Attend and conduct recruitment events; provide information regarding employment at Cooper Green including information concerning benefits, working hours and conditions, promotional opportunities, pay levels, etc.; solicit interest in Cooper Green as a prospective employer

d) Advertise vacant positions in appropriate publications when necessary

e) Counsel employees seeking transfers

f) Follow the guidelines of the applicant screening process

g) Conduct screening process on candidates

h) Manage recruitment phone lines and return calls timely

i) Disposition all qualified candidates into RMS Recruiter Review for review and placement by the Recruiter into RMS Hiring Manager Folders

Facilitate Onboarding of Interns, Shadows, volunteers, and preceptors.

a) Follow all processes related to the employment process and required documentation

b) Partner with Education Coordinator to ensure appropriate compliance courses are completed

c) Orientation for all interns, shadows, volunteers, and preceptors.

d) Complete exit interviews and provide a monthly summary

Performs other assigned functions to assist in the operation Human Resource Department.

a) Assist with Open Enrollment/Benefits and Payroll functions as needed

b) Provide assistance during regulatory audits.

c) Complete special projects/requests within assigned timeframes.

d) Monthly OIG database searches, maintaining established spreadsheets.

e) Responsible for all functions and maintenance of confidential files, including but not limited to: spreadsheet of Temporary employees.

Organize and coordinate lunch and learn sessions.

a) Coordinate sessions with external partners.

b) Oversight for logistics

c) Assist external partners as needed.

Complete a variety of duties with Pre-Hire and Onboarding process for new hires.

a) Assist applicants with on-line application and questions as needed

b) Assists new hires as needed with onboarding questions

Conduct sourcing and applicant screening

a) Review applications according to job description requirements

b) According to interview guides, conduct phone interviews with prospective candidates

c) Input relevant interview note information in RMS and maintains appropriate records

d) Source passive employment candidates

e) Submit postings for job vacancies

Maintain the Expiring Certification/Licensure spreadsheet.

a) Add new hires and delete terminated employees using the orientation list and the monthly employee listing.

b) Review the 3rd week of each month for expiring licenses. Update expiration dates when licenses/certifications are renewed.

c) Download primary source verification for placement in employees’ permanent files.

Required: 5-7 years direct professional HR experience. College degree may substitute for 3 years of experience.

Preferred: B.S. /B.A. in Human Resources or related field.

LICENSE, CERTIFICATION AND/OR REGISTRATION:

Required: None

Preferred: SHRM-CP/SHRM-SCP or PHR/SPHR