Under general supervision, following specific instructions and well-defined procedures, performs a variety of clerical and accounting duties

Essential functions of the job include, but are not limited to:

• Timely posting of daily sales revenue and sales commission using a specialized software package and preparing daily bank deposits.
• Timely completion of Daily Sales Report, to be transmitted to Division and Corporate management.
• Ensuring timely and accurate reporting on a daily basis of the division’s revenues.
• Process vendors invoices (accounts payable) on a timely basis. This includes matching purchase orders to invoices. Entering and posting vendor invoices and addressing vendor disputes
• Maintaining and reconciling the division’s general ledger, accounts payable sub-ledger, sales ledger and accounts receivable sub-ledger.
• Assist in the processing of payroll and answering payroll inquiries. Maintaining employee files in payroll software.
• Assist in processing human resource paperwork. Reviewing health insurance bills and employee deductions for accuracy.
• Assists with the processing of weekly and monthly statements for outstanding A/R accounts
• Ensure that receivables are collected promptly by making customer collection calls to ensure collection of all monies due
• Matching payments to accounts receivable
• Preparing bank deposits and making deposits when applicable.
• Bank Reconciliation of all bank accounts associated with the locations responsible for
• Prepare appropriate schedules and reports as requested divisional management and corporate.
• Maintain an orderly accounting filing system

Assemble information for external auditors for the annual audit

Maintaining effective working relationships and acting in a manner most beneficial to the company.

GENERAL

• Meets corporate standards for attendance and timeliness.
• Maintains effective working relationships and acts in a manner most beneficial to the company.
• Assists Division Management in processing human resource paperwork. This includes new hire and separation paperwork, benefit enrollment forms, Workers Compensation claims, etc.

REQUIREMENTS:

High School diploma or equivalent work experience

Great Plains Experience

Excellent customer service skills. Excellent communication skills. Courteous and clear telephone voice

Experienced in data input. Familiarity with Microsoft Office Suite products

Ability to multi-task. Ability to follow oral and written instructions

Ability to develop and maintain positive relationships at all levels of the organization, with customers and vendors.