Position Title: Executive Administrative Assistant Job Group: Professional & Scientific Required Minimum Qualifications: Bachelor’s degree and 3 years of related experience Preferred Qualifications: Direct experience providing support to a senior administrator/executive Experience with executive level calendar management/scheduling Experience working with and supporting a Board of Directors/Advisory Council/Governing Body Experience taking general and executive level meeting minutes Job Description: Iowa State University Alumni Association is seeking applications for an Executive Administrative Assistant to serve and support the Lora and Russ Talbot Endowed Iowa State University Alumni Association (ISUAA) President & CEO. This position will be responsible for providing executive-level, collaborative administrative support. This position will serve as the ISUAA President and CEO’s primary contact with the ISUAA Board of Directors and other key stakeholders. Responsibilities include planning, organizing, and overseeing arrangements for regular meetings, managing communications, including confidential, substantive, and time-sensitive assignments. This position will provide assistance for projects and reports; monitor the status of pending issues and deadlines; and manage calendars, which includes prioritizing appointments along with overseeing travel arrangements. The successful candidate will have the ability to anticipate and address the needs of the ISUAA President and CEO by utilizing sound, independent judgment and initiative while working under pressure and maintaining a professional demeanor. They will also have the ability to understand, analyze, communicate, and coordinate complex issues and information. This position does require occasional nights and weekends. WorkFlex is available following a period of orientation. Example of Duties Manages, coordinates, schedules, and independently maintains calendar. Prioritizes and responds to requests for meetings. Compiles data, statistics, and other information and materials for meetings. Coordinates activities for the ISUAA Board of Directors. Composes correspondence on behalf of the ISUAA President and CEO using personal judgement and discretion. Plans agendas and provides oversight of travel arrangements. Prepares budget for select administrative accounts. Acts as a liaison with internal and external groups. May act on behalf of the ISUAA President and CEO. Plans events and performs special projects. Performs non-routine and varied administrative and secretarial duties. Level Guidelines • Intermediate-level position with solid professional and/or technical skills working under general supervision to achieve goals • Applies broad, working knowledge of the principles of the field to moderately complex, difficult, and varied problems and issues • Exercises judgment within defined procedures and practices to determine appropriate action and resolve problems • Responds to a broad range of inquiries and requests • May provide training and/or direction to lower-level staff • May lead projects of moderate scope and complexity • Provides guidance to students Appointment Type: Regular Number of Months Employed Per Year: 12 Month Work Period Time Type: Full time Pay Grade: PS808 Application Instructions: To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following: 1) Resume/Curriculum Vitae 2) Letter of Application/Cover Letter If you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485. Why Choose ISU? Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as: • Retirement benefits including defined benefit and defined contribution plans • Generous vacation, holiday and sick time and leave plans • Onsite childcare (Ames, Iowa) • Life insurance and long-term disability • Flexible Spending Accounts • Various voluntary benefits and discounts • Employee Assistance Program • Wellbeing program • Iowa State offers WorkFlex options for some positions. WorkFlex offers flexibility on when, where, and how you do your work. For more information, please speak with the Hiring Manager. Original Posting Date: May 24, 2024 Posting Close Date: June 3, 2024 Job Requisition Number: R14764 By focusing on the future and providing the best student experience possible, Iowa State attracts students and faculty who want to make a difference. With a comprehensive land-grant mission of education, research, extension and outreach, we produce scholars whose ideas change the world. And through Innovate at Iowa State, we provide innovative and entrepreneurial opportunities for students of all backgrounds. Located just 30 minutes north of Des Moines, the city of Ames was recently named one of the Top 10 cities in the U.S. for campus life and career opportunities. Iowa State University is a welcoming, global, and culturally diverse community of students, faculty, and staff. Campus community members have a wide range of backgrounds and experiences and are committed to engaging with each other respectfully as outlined in the university's Principles of Community. Iowa State recognizes that diverse intellectual and philosophical perspectives are vital to innovation, critical thinking skills, and a dynamic academic community that fosters the land-grant ideals of putting science, technology, and human creativity to work. All offers of employment, oral and written, are contingent upon the university’s verification of credentials and other information required by federal and state law, ISU policies/procedures, and may include the completion of a background check and/or a consumer credit check. Iowa State University is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, genetic information, national origin, marital status, disability, or protected veteran status and will not be discriminated against. Inquiries can be directed to the Office of Equal Opportunity, 3410 Beardshear Hall, 515 Morrill Road, 515 294-7612, email eooffice@iastate.edu. If you have questions about the application process please email employment@iastate.edu or call 515-294-4800 or Toll-Free at 1-877-477-7485. Iowa State University provides reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should email employment@iastate.edu or call (515) 294-4800 or Toll-Free: (877) 477-7485. TTY users are welcome to use the Iowa Relay Service number by dialing 7-1-1 or (800) 735-2942. General ISU compensation information can be found on the University Human Resources website. Please note that this is only a list of ranges and individuals will be paid commensurate with qualifications.