You haven't searched anything yet.
Job Overview:
We are seeking a highly organized and detail-oriented Company General Affairs Specialist to join our team. As Specialist, you will be responsible for managing vendor accounts, sourcing purchases, submitting payment of invoices, assisting with company fleet and properties upkeep, assisting business travelers and other various tasks. This position touches many areas of the business and has basic daily tasks and other general duties that may have to be addresses randomly. The ideal candidate will have excellent communication skills and the ability to multitask in a fast-paced environment. A high level of proficiency with Excel spreadsheets is required for submitting supporting data, tables, and charts for authorization of payments and purchases. Experience with SAP is a plus.
Responsibilities:
- Coordinate and manage various administrative tasks to support the general affairs department and two direct reports.
-Create and submit orders and payment for purchases using detailed Excel created tables, graphs and charts.
- Assist with business travel planning and execution, including logistics, scheduling, and coordination
- Conduct research and gather information for purchases and a wide range of sourced office and company owned properties (homes).
- Prepare reports, presentations, and other materials as needed
- Provide customer support by answering inquiries and resolving issues in a timely manner
- Maintain calendars of small company fleet service and needs
- Assist with data entry, transcribing documents, and organizing files
- Collaborate with internal teams to ensure effective communication and coordination
Qualifications:
- Previous experience in an office or administrative role is preferred
- Strong computer skills, including proficiency in Microsoft Office Suite, high Excel proficiency required
- Excellent organizational skills with the ability to prioritize tasks and meet deadlines
- Exceptional attention to detail and accuracy in work
- Strong written and verbal communication skills
- Ability to handle confidential information with discretion
- Customer service-oriented mindset with the ability to handle inquiries professionally
- Experience in calendar management and scheduling is a plus
- Knowledge of order entry systems or databases is an asset
- Valid US driver's license and ability to day trave locally
It is important to possess an open mind in this position as it covers a wide range of tasks at any given time. It has base duties but daily variances can happen on short notice that must be coordinated. The ability to multi-task and a can-do attitude is essential for this position. It is a good position for an individual who likes a routine but also likes to step out of that routine to assist with other urgent areas and various tasks.
Some daily overtime is required.
Some Saturday weekend work is required, typically 8 am - 12 noon.
This position qualifies for salary overtime pay as guided by the company salary overtime pay policy.
Job Type: Full-time
Pay: From $51,000.00 per year
Benefits:
Schedule:
Ability to Relocate:
Work Location: In person
Full Time
$65k-85k (estimate)
03/24/2024
07/19/2024
The job skills required for General Affairs Specialist include Microsoft Office, Customer Service, Coordination, Verbal Communication, Attention to Detail, Communication Skills, etc. Having related job skills and expertise will give you an advantage when applying to be a General Affairs Specialist. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by General Affairs Specialist. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for General Affairs Specialist positions, which can be used as a reference in future career path planning. As a General Affairs Specialist, it can be promoted into senior positions as a Regulatory Affairs Specialist III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary General Affairs Specialist. You can explore the career advancement for a General Affairs Specialist below and select your interested title to get hiring information.