Salary: See Position Description
Location : Alvin Community College - Main Campus
Job Type: Full-time (Staff)
Job Number: FY2324-163
Department: Development & Outreach
Division: Development & Outreach
Opening Date: 05/23/2024
Job Summary

Minimum Salary $33,671.87
Salary offer commensurate with education and related experience.
This is a Full-Time Clerica l position supporting our Marketing and Media Department.
APPLICATION STATUS
Your application status will be updated throughout the review process. If your application is still in progress, your application has not been reviewed by the hiring department. Should a review of your application result in the intent to pursue your candidacy, you will be contacted by phone or email for an interview.
TERMS OF EMPLOYMENT
Requires flexible work schedule to meet program needs, which may include working days, evenings and/or weekends.
If a degree, certification or licensure is required, the provision of official transcripts, licensure and/or certifications must be received in the Office of Human Resources within (30) days of hire.
Applicants with academic credentials from non-U.S. accredited institutions are required to have their coursework evaluated in terms of U.S. "equivalency." All international credential evaluations must be conducted by one of the companies affiliated with the National Association of Credential Evaluation Services, Inc. (NACES®) in order to be considered for a faculty position. Applicants bear the responsibility of requesting, paying associated fees, and obtaining an original transcript evaluation for submission to the Office of Human Resources. Please refer to the NACES® website for further information (www.naces.org).
Alvin Community College is an equal opportunity institution and does not discriminate against anyone on the basis of race, religion, color, sex, pregnancy, gender equity, sexual orientation, parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service or veteran's status.
This is a security sensitive position and requires a criminal history and/or motor vehicle records check.
Essential Duties
The Administrative Assistant, Marketing is a central point of contact for the Marketing team, ensuring smooth operations within the department. Responsible for trafficking of job requests, department copier maintenance, paper and printing inventory as well as service and billing information. This position performs administrative duties, bookkeeping, general clerical support for the Director and staff members of the Marketing department and as such requires a very high level of multi-tasking ability.
ESSENTIAL DUTIES AND RESPONSIBILITIES

• Assists Director with budget records and keeps accurate account balances for all Marketing Department budgets
• Responsible for processing of purchase orders, invoices, and monthly billing
• Handles mail, prepares correspondence, and other general communications
• Provides records management and maintains department file archives
• Responsible for traffic management of all marketing and graphics services requests using project management software
• Handles walk-in requests and phone calls for all departmental services
• Assists with drop off and pick up of Copy/Print jobs as needed
• Orders paper and office supplies and keeps track of inventory for Print Shop and Graphics
• Assists Print Specialist with service calls and maintenance of Marketing and Copy Center print/copy machines
• Serves as a backup as needed in the Copy Center to assist with printing, binding, etc.
• Responsible for assisting with graphic design jobs including proofing, printing as needed, scanning of files and images, and lamination as needed
• Coordinates the recycling of printer paper and ink/toner cartridges
• Assist as needed for campus event planning, setup and tear down

• Other general tasks as assigned by the Director of Marketing

WORK ENVIRONMENT
The incumbent typically works in an office environment and uses a computer, telephone and other office equipment as needed to perform duties. The noise level in the work environment is typical of that of an office. Incumbent may encounter frequent interruptions throughout the work day.
PHYSICAL DEMANDS
The employee is regularly required to sit, talk, or hear; frequently required to use repetitive hand motion, handle or feel, and to stand, walk, reach, bend or lift up to twenty (20) pounds.
Minimum Qualifications
REQUIRED QUALIFICATIONS

• High School diploma or GED
• Two (2) years office administrative assistant experience

KNOWLEDGE, SKILLS, AND ABILITIES

• Must have the ability to organize and maintain schedule of work and handle multi-tasks
• Must have experience and working knowledge of computer software including, Word, PowerPoint and Excel
• Knowledge of Adobe Creative Cloud software (InDesign, Photoshop, Illustrator, Acrobat) is helpful
• Understanding of advertising, graphics, printing and web helpful
• Must have excellent verbal/written and communication skills

Preferences

• Associate's degree

Welcome to Alvin , Texas ! Located twenty five miles southeast of Houston in northeast Brazoria County, on land originally granted to the Houston Tap and Brazoria Railroad, Alvin is home to 28,377 residents and has much to offer our citizens and visitors alike.
The College
Alvin Community College is a public community college in Brazoria County, Texas. We provide educational opportunities in workforce training, academics, technical fields, adult basic education, and personal development.
Alvin Community College is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) to award associate degrees and certificates.
Vision Statement
"Alvin Community College will provide high-quality academic, technical and cultural educational opportunities that promote student success, enhance quality of life and support economic development."
Mission Statement
"Alvin Community College exists to improve the lives of its students and community by providing affordable, accessible, inclusive, high quality and innovative academic, technical and cultural educational opportunities for the diverse communities it serves."
Benefits
Alvin Community College provides comprehensive, competitive, and affordable benefit programs to meet the needs of our employees. The College offers a variety of health insurances, retirement, optional retirement plans, generous paid leave and holidays, wellness leave, an employee assistance program, and more.
Please view our for more information and eligibility requirements.
01

Do you have a high school diploma or GED?

• Yes
• No

02

Do you have an Associate's degree?

• Yes
• No

03

Do you have two (2) years of experience in office administration or related field?

• Yes
• No

04

Do you have experience with Adobe Creative Cloud software (InDesign, Photoshop, Illustrator, Acrobat)?

• Yes
• No

05

Do you have experience with organizing and maintaining schedules of work and handling multiple tasks?

• Yes
• No

06

I acknowledge my application, resume and/or supplemental documents all match and provide the same and consistent information.

• Yes
• No

Required Question