Linux Foundation

Event Planner

San Francisco, CA USA

Employees can work remotely

Full-time

Company Description

The Linux Foundation is the organization of choice for the worlds top developers and companies to build ecosystems that accelerate open technology development and commercial adoption.

Together with the worldwide open source community, it is solving the hardest technology problems by creating the largest shared technology investment in history.

Today, the Linux Foundation has over 2,000 corporate members from over 41 countries, including every single one the Fortune 100.

The Linux Foundation has proudly created over $54B in shared technology value since inception. Were growing at a phenomenal rate and were looking for top marketers to join our growing team.

Job Description

We are looking for a Conference Event Planner to support the Linux Foundations Event Services team to continue to deliver high quality, successful events for our community.

The Event team manages 30 global events annually, ranging in size from 50 3,000 . This position requires overnight and weekend travel to events both domestically and internationally (20%).

This position is remote and reports to an Event Manager.

In this position, you would :

• Plan, execute and manage all aspects of events and conferences including space planning, food and beverage, AV, room blocks, timelines, detailing BEOs, staff scheduling, production, exhibit design, internet, stage design, registration management, attendee communications etc.
• Update and maintain event websites, online registration forms, event schedules and mobile apps
• Work closely with internal cross-functional teams for successful execution of events and to meet event goals and objectives
• Manage external vendor relationships, inclusive of negotiating budgets and contracts.
• Manage individual event budgets, with focus on keeping event under budget and reducing costs while getting the most bang for the buck
• Create event project plans, timelines and to-do lists; capably partner with other members of event team on larger events for execution.
• Copywriting and proofreading for event materials including website, signage, conference guide, email newsletters, and event services client pitches
• Create and deploy attendee email communications and post-event surveys
• Manage post-event invoices and billing
• Provide on-site support at multiple events annually (domestic and international); 20% travel

Qualifications

• BS / BA degree and minimum 5 years of event management experience (specifically, experience must be in one or more of the following areas : managing B-to-B conferences as a corporate planner, at a 3rd party event management firm / agency, or as a convention services manager at a hotel
• Previous experience executing conferences without using an outside agency or DMC
• Prior experience working with a team to produce events
• Thorough understanding of the event and meeting management process conception to completion.
• Must have the ability to manage multiple projects / events in a fast-paced, multi-faceted, creative environment and must be able to work well under pressure
• Meticulous organizational abilities and concise and effective verbal and written communication are required; high attention to detail
• Creative, positive energy, self-directed, amiable, and composed under pressure; helpful and humble
• Client services and hospitality mindset
• Strong computer experience; proficiency with Office, Google Docs, Adobe products as well as event specific softwares (registration management software, scheduling management software, mobile apps) - previous experience with RegOnline, SugarCRM, Salesforce, EventBrite, Asana and / or Basecamp a strong plus.
• Copy writing, editing and / or proofreading skills a plus
• More specific experience in one or more of the following areas of event management a plus : Technical Production / AV, Event Design, Event Marketing & Communications, Sponsorship / Trade Show Coordination, Content Coordination

Additional Information

The Linux Foundation is an all-remote workforce that hires world-class talent. We are as passionate about providing a flexible and supportive work culture as we are about open-source software.

Collaboration is in our DNA, and we pride ourselves on being able to work closely together while not being tied to an office.

We offer exceptional benefits - e.g., top of the line healthcare / dental / vision plans, unlimited PTO, and 100% 401k match up to the IRS-defined limit per year.

The Linux Foundation is an Equal Opportunity Employer.

Last updated : 2024-05-02