Looking for a part-time Office Assistant with some bookkeeping experience. We are a small office with large goals. We are looking for someone who can wear a lot of hats and be an instrumental part of our growth. You should be able to multitask, have Quickbooks experience, Excel and Outlook knowledge, good phone skills, be organized and detail oriented, prioritize and complete tasks in a timely manner. Schedule is flexible; we are looking for a part time person for 15-25 hours per week. Excellent interpersonal skills and ability to follow through on each task accurately. Candidates should be adept with Microsoft Office programs, Quick Books and open to learning new software systems such as CRM programs. Social Media experience is a plus.

Responsibilities

• Organize office and assist associates in ways that optimize procedures
• Data Entry
• Invoicing
• Reconciling
• Inventory Management
• Sort and distribute communications in a timely manner
• Create and update records ensuring accuracy and validity of information
• Monitor level of supplies and handle shortages
• Resolve office-related malfunctions and respond to requests or issues
• Maintain trusting relationships with suppliers, customers and colleagues
• Perform receptionist duties
• Answering phone calls, taking information and logging into our CRM system.
• Skills
• Proven experience as a back-office assistant, office assistant, or in another relevant administrative role
• Working knowledge of office equipment
• Thorough understanding of office management procedures
• Excellent organizational and time management skills
• Analytical abilities and aptitude in problem-solving
• Excellent written and verbal communication skills
• Proficiency in MS Office, (MS Word/Excel and Power Point, in a plus.
• 3-5 Years of Quick Books Desktop
• 3-5 Years of Social Media knowledge, Facebook, Instagram, twitter, google business, LinkedIn and Buffer.

Job Type: Part-time

Pay: $18.00 - $22.00 per hour

Expected hours: 20 – 25 per week

Benefits:

• 401(k)
• 401(k) matching
• Flexible schedule

Schedule:

• Monday to Friday

Application Question(s):

• Do you speak Spanish?

Education:

• High school or equivalent (Required)

Experience:

• Administrative Assistants & Receptionists: 2 years (Required)
• Customer service: 1 year (Required)
• Bookkeeping: 3 years (Required)

Work Location: In person