Description

Summary

The Accounts Payable/Accounts Receivable Specialist (AP/AR Specialist) ensures that all AP/AR transactions are posted regularly and payments to the vendors are made on an accurate, timely basis and registered in the accounting system. Be a backup to office manager for shipping, order entry and invoicing.

Major Function and Scope

• Process daily vendor invoices and statements.

• Verify invoices, purchase orders, and requisitions for all goods and services.

• Match Purchase Order, Bill of Lading to Invoice (3-way matching)

• Confirm and obtain needed approvals.

• Enter invoices into company's ERP System

• Collect credit card receipts and approved POs and enter credit card charges into ERP.

• Daily intercompany invoicing task - Georgia plant send sales invoice to Oregon office.

• Review reports and verify all records for processing and payment accuracy.

• Address and respond to all vendor inquiries.

• Answer phone calls & emails from managers and vendors as needed.

• Complete credit applications

• Establish and maintain confidential company files and records.

• Perform other duties including A/R tasks as assigned.

Requirements

Knowledge, Experience, and Competencies

• 1-3 years’ experience in accounts payable/receivable or experience in a general accounting position

• 1-3 years’ experience with NetSuite 

• Strong organization and communication skills

• Ability to work under limited supervision and able to problem solve.

• Proficiency with Microsoft Excel

Physical Requirements/Work Environment

• While performing the duties of this job, the employee is occasionally exposed to airborne particles, moving mechanical parts and vibration. The noise level in the work environment and job sites can be loud. This position is occasionally exposed to wet, warm, humid, and cold temperatures.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• The employee is frequently required to sit; occasionally required to climb or balance, stoop, kneel, crouch or crawl. The employee must frequently lift and/or move 50 pounds.