POSITION: Dental Clinic Coordinator

DEPARTMENT: Dental Clinic

RESPONSIBLE TO: Director of Speech Therapy.

PURPOSE: The Dental Clinic Coordinator performs procedures and duties as assigned by the Director of Speech Therapy to afford each resident maximum benefits in oral/dental health and hygiene.

Clinical Key Responsibilities:

• Must hold valid Dental X-Ray certification; take X-Rays with digital X-Ray imaging software/Dexis/Nomad/care for dental X-Ray equipment.
• Proficient in using Dentrix/Dental software electronic record keeping.
• Maintain all dental equipment.
• Understand use and maintenance of mechanical dental lift; prepare residents for dental work - position resident appropriately and operate mechanical lift ensuring safety and functionality.
• Adhere to TVH Infection control policies; sterilize and disinfect instruments utilizing OSHA compliance; prepare applicable materials for assigned dental procedures.
• Assist students and dentists with dental procedures to include routine dental hygiene/annual exams, simple surgical extractions, multi-surface fillings, crowns, and denture adjustments, etc.
• Assist staff dentists with dental medical emergencies if necessary.
• Maintain suction and air driven systems for chairside laboratory; flush and lubricate equipment.
• Maintain supplies for resident need on the floors; prove prescription toothpaste, electric/manual/suction toothbrushes, dental swabs and special adaptive oral care equipment.
• Operate and maintain air purifying system.
• Assist dental hygiene professionals with procedures, when necessary
• Call resident family members when necessary for scheduling or other needs.
• Coordinate In-servicing on Best Hygiene and Dental practices by collaborating with VCU School of Dentistry and TVH nursing staff.
• Complete all dental/administrative duties as assigned.

Administrative Responsibilities:

• Order and maintain dental supplies/equipment inventory/work closely with community dental representatives to keep the dental clinic fully functional.
• Create and maintain online accounts for dental clinic supplies.
• Maintain an active list of resident current dental status.
• Coordinate and facilitate weekly schedule for resident appointments/procedures and alert Nursing Administrative Assistant of dental appointments needed outside the facility.
• Create and post reminders of resident upcoming appointment for nursing and residents.
• Communicate appointed schedule with appropriate departments by email/posting Reminders/Notes in Charting Room.
• Maintain list/request PRN medication for residents with special needs.
• Work closely with tech support to maintain functions within dental lab.
• Maintain emergency procedures and manuals.
• Post and Maintain state licenses for our dental professionals/ensuring they are up to date.
• Maintains consent forms for all residents who participate in the clinic.
• Create and maintain post-op instructions/referrals/dental procedure book.
• Maintain a current certificate of OSHA compliance in the dental lab (annually).
• Oversee recorded patient information in Dentrix.
• Provide access to patient medical records in PCC for attending students and dental professionals.
• Facilitate Plan of Care for dental procedures as prescribed by staff dentists.
• Oversee office activities and provide direction to attending dental students and dental professionals.
• Ensure residents attend appointments/document cancellations/ create flexibility with last-minute adjustment.
• Respond efficiently to resident and dental need/inquiries.
• Meet weekly with the Dental Clinic Supervisor to identify areas of improvement and concerns/report/advise appropriate corrective action.
• Organize supplies purchased.
• Implement equipment upgrades.
• Create necessary operational expenses.
• Maintain the appearance and functionality of the dental office.

Hours are 8:30 - 4:30 / 3 days per week.