Performs responsible accounting clerical and bookkeeping work involving the maintenance of department accounts including cash management and investment. 

Work involves responsibility for preparing standard journal entries for accounting functions. Duties include verifying calculations, confirming purchase orders and invoices and reconciling accounts receivable to the general ledger and preparing and inputting this data into a computerized financial management system. This position also has the responsibility for making difficult cash management, accounts payable/receivable technical decisions. The work requires that the employee have considerable knowledge, skill and ability in accounts payable/receivable functions. This position also monitors the internal control structure of selected government functions including, but not limited to, the parking ticket collection system.

SUPERVISION RECEIVED

Works under the general supervision of the Assistant Finance Director. 

SUPERVISION EXERCISED

None.

?In the Town of East Hartford, we don't just accept difference — we celebrate it, support it, and thrive on it for the benefit of our employees, residents, and community partners. ?The Town of East Hartford is proud to be an equal-opportunity workplace.

• Prepares standard journal entries for general accounting functions including but not limited to cash receipts, cash disbursements, and investments. Prepares daily deposits, tax collection receipts, follow-up and redeposit of NSF checks.

• Prepares monthly bank account reconciliations or depository information for at least four Town accounts in several banks.

• Using available accounting software, performs calculating, posting, and verifying duties in processing financial data. Resolves discrepancies as needed. Processes corrections and runs appropriate reports.

• Using available accounting software, prepares summary information of cash on hand for investment decisions and for timely payments of recurring and long-term obligations. Transfers funds as required. Prepares monthly summary of expenditure information for various programs.

• Assists in preparing various financial analyses, including but not limited to investment analysis, debt service schedule and grant administration, for budget recommendations.

• Supports and periodically performs payroll, accounts payable, and accounts receivable work on an as-needed basis, using available accounting software.

• Prepares monthly journal entries for several accounts such as WIC, Police Contra and Emergency Management Accounts. Deposits Board of Education State and Federal checks on an as-needed basis.

• Prepares monthly reports and draw downs for CDBG – Community Based Block Grant Program.

• Screens telephone calls and inquiries, ascertains nature of business, refers to appropriate person.

• Considerable knowledge of the principles and practices of bookkeeping including accounts payable, accounts receivable and basic accounting.

• Considerable knowledge of spreadsheet software applications and word processing software applications.

• Very good skill in the use of standard office machines including calculator and computer.

• Very good skill in mathematical computations.

• Considerable ability to establish and maintain effective working relationships with coworkers, associates and the general public.

• Very good ability in oral and written communications.

• Very good ability to maintain detailed and accurate financial records.

• Very good ability to handle high volume of paperwork accurately and efficiently

An associate’s degree in accounting or closely related field, plus two years of responsible bookkeeping or accounting records keeping work (preferably in a government setting) involving use of a computer, or any combination of education and experience which provides a demonstrated ability to perform the duties of the position.

SPECIAL REQUIREMENTS

None.

TOOLS AND EQUIPMENT USED

Computer, calculator, typewriter, copy machine and other standard office equipment, spreadsheet and word processing applications software.

PHYSICAL AND MENTAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is frequently required to sit and talk and listen.

• Must be able to sit at a desk or stand and work continuously for extended periods of time and occasionally required to walk.

• Ability to use hands to finger, handle or feel objects, tools or controls.

• The employee must occasionally lift and/or move up to 10 pounds.

• Specific vision abilities required for this job include close vision and the ability to adjust focus.

• Must be able to read and interpret government regulations as they pertain to tax collections and be able to effectively present information and respond to questions from the general public.

• Must be able to work under stress from demanding deadlines and changing priorities and conditions.

• This position requires the ability to apply common sense understanding in carrying out instructions furnished in written or oral form and the ability to deal with problems including several concrete variables in standardized situations.
  WORK ENVIRONMENT
  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  The work is conducted in typical office working conditions with virtually no disagreeable features. The noise level in the work environment is generally quiet.
  GENERAL GUIDELINES
  The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
   
  The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.