The Xavier Catholic School System is seeking an Accounting Manager who is responsible for overseeing the general ledger in accordance with the organization’s Finance and Administration Policies & Procedures Manual and the directives of the Vice President-Finance and Administration. This role ensures the integrity of the balance sheet, supports the annual audit process, manages the Scrip program, and oversees payroll functions. The ideal candidate will be a detail-oriented individual with strong analytical skills and effective communication and supervisory skills.

Key Responsibilities:

General Ledger Management:

• Review and reconcile all balance sheet and selected accounts monthly, following standards set by the Vice President-Finance and Administration, and report any unusual activity.
• Prepare necessary journal entries to correct accounts and allocate activity.
• Supervise the data entry of general ledger journal entries.
• Review monthly bank reconciliations and facilitate all banking activity.
• Prepare periodic financial reports for various stakeholders as directed by the Vice President-Finance and Administration.
• Provide backup for preparing monthly financial statements for the Board of Trustees.
• Draft monthly financial statements for the Foundation and periodically review the processes.
• Act as liaison for support groups and generate monthly financial reports for these groups.

Audit Support:

• Collaborate with the Vice President-Finance and Administration to prepare worksheets and risk assessments annually for the financial audit.
• Assist in preparing annual financial reports related to the state DPI Food Service programs.

Payroll Oversight:

• Review and approve semi-monthly payroll and provide backup for the Accounting Assistant.
• Oversee year-end payroll processing, including W-2 and Form 1095 processing, and audit reports for accuracy.

General Responsibilities:

• Maintain reporting for School district title funds and other grants. Track invoices and payments related to grants and submit necessary documentation and reports to grant administrators.
• Supervise the Scrip program and staff and accounting staff.
• Provide logistical support to the Vice President, Finance and Administration for the Finance Committee, including taking meeting minutes.
• Supervise the maintenance, retention, and destruction of financial and administrative files.
• Promote a positive organizational culture in collaboration with other staff.
• Recommend improvements to methods, performance, and service quality.

Education and Experience:

• Bachelor’s degree in Accounting, Finance, Business Administration or closely related field.
• Certified Public Accountant (CPA) Certification preferred.
• Minimum of 4 years’ experience.
• Formal supervisory experience.

Required Skills/Abilities:

• Excellent written and verbal communication skills.
• Proficient in using technology including hardware, software and applications generally applicable to accounting, human resources, and student information systems.
• Strong understanding of applicable accounting laws, standards, guidelines, and best practices.
• Ability to manage multiple tasks simultaneously.
• Ability to communicate effectively with all levels of administration.
• Customer centric mindset
• Demonstrates teamwork skills with individuals from diverse backgrounds and has the ability to work independently.
• Skilled in conflict resolution and maintaining confidentiality.
• Submission to a legal background check.

Not intended to be all-inclusive.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Experience level:

• 4 years

Schedule:

• 8 hour shift
• Monday to Friday
• No nights
• No weekends

Travel requirement:

• No travel

Education:

• Bachelor's (Preferred)

Experience:

• Accounting: 4 years (Preferred)
• Leadership: 2 years (Preferred)

Work Location: In person