Responsible for the day-to-day support services to the President and other senior executives by handling administrative and other duties using a varied skill set which includes a strong attention to detail, flexibility, organization and communication. This position always requires 100% confidentiality on all personnel, compensation and company financial information. Position is Monday - Friday 9:00am-5:30pm.

Responsibilities

• Produces correspondence, emails, reports, etc. quickly and accurately by transcribing from dictation both in person and remotely.
• Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences and travel.
• Establish and maintain a variety of filing, record keeping, and tracking systems.
• Creates, develops and publishes the company newsletter twice a year.
• Arranges company events including the company Christmas party.
• Produces graphs for tracking exchange rates and orders from subsidiary company; distribute as appropriate.
• Logs and tracks Field Activity Reports from regional sales managers.
• Maintains confidentiality in all aspects of the President’s business and personal matters.
• Understand purchasing and converting system reports into Excel.
• Exposure to financial aspects, assist in budgeting preparation and being able to recognize variances etc.
• Ability to work well with all levels of internal management and staff and contributes to team effort by accomplishing related tasks as needed.
• Ensures operation of office equipment (photocopiers and shredders)
• Maintains office supplies inventory
• Must be able to work in a fast-paced environment and keep very tight schedules.
• Provides backup and relief to receptionist desk.

Qualifications:

• Associates or Professional Certificate in Business or Related Degree desired, 305 years experience. 5-7 years experience in a similar environment will be considered in lieu of degree.
• Advanced MS Office skills, specifically Excel (create data tables and charts) and PowerPoint.
• Experience with publishing software, such as Microsoft Publisher.
• Previous experience working with a large manufacturing company preferred.
• Principles and practices of data collection and report preparation.
• Strong communication skills
• Organization skills
• Comfortable working under pressure
• Excellent written and oral communication skills

Job Type: Full-time

Pay: $60,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person