Position Summary:

Plessy School is looking for strong candidates for the role of Operations Coordinator for our School. The Operations Coordinator is responsible for operations, facilities & coordination with IT, and team management. Operations Coordinator must be highly efficient across varied functions as the job encompasses large-scale project management (i.e. school-wide event management) as well as detail-oriented accuracy (i.e. compliance). The Operations Coordinator must be a highly effective team leader, motivating and influencing his/her team to consistently deliver high quality results as well as devising systems and procedures to increase productivity across all staff and all functions. The Operations Coordinator will report directly to the Chief of Operations.

Position Responsibilities:

Facilities Management

• Maintains school facility compliance with state and local code requirements
• Assist COO with ensuring compliance with emergency preparedness by managing the school’s crisis plan and coordinating consistent, effective practice of fire drills and lockdown procedures
• Assist COO in managing school-site security, including key control, alarm code access, and security perimeter

Financial Administration

• Follows fiscal policies regarding procurement and vendor payments, including the appropriate completion of purchase orders and approval of vendor invoices
• Manages and reconciles school’s petty cash and school deposits.

School Logistics

• Supports all operational and logistical projects for school
• Responsible for site-level procurement of supplies, materials, equipment, and inventory management
• Serves as the local manager for third party service contracts, ensuring ongoing monitoring and implementation of contracts
• Responds to and resolves routine internal and external inquiries with parents, employees, and school organizations
• Supports planning and implementation of emergency plan as needed

Event Management

• Coordinates logistics for school field trips, staff events, school events, PBIS events and extra-curricular activities, Pre-K, Kindergarten and Eighth Grade Promotional Exercises
• Collects money for field trips, count money and submit to finance team at network
• Provides coordination and support for internal and external events at the school site, including after-hours events and facilities use agreements
• Act as part of Plessy Operations team to support set-up/break-down for network-wide PD events
• Produces and disseminates staff and family communications

Information Technology

• Assist IT with inventory of technology for early departures, onboarding, and closeout
• Responsible for utilizing and exporting video surveillance footage as needed
• Seeks out and expands skill-set to gain greater troubleshooting skills

Transportation

• Manages school bus routes and rosters, increasing efficiency and ensuring accurate data from all transportation systems
• Manages communication with transportation service provider(s), troubleshooting issues with buses or riders on a daily basis, and ensuring appropriate quality and timeliness
• Supervises arrival and departure of school buses in a timely and orderly manner

School Food Services

• Manages communication with food services, ensuring appropriate quality and timeliness, supporting compliance and troubleshooting issues
• Keeping the café’ lead abreast of all upcoming events and needs of the school

Data

• Works with school personnel and Plessy School personnel to maintain integrity and accuracy of student records, including maintenance and tracking of attendance and retention
• Facilitates surveys for staff, students and parents

Enrollment and Recruitment

• Serves on enrollment team at school site and, as required, leads the enrollment process by working with the school leadership, teachers, and central enrollment department/advertising to meet enrollment targets
• Assists with recruitment campaign for students (e.g., new students, intent to attend, waiting lists) including engagement in local marketing initiatives, demographic analysis, and coordination with local/regional communications specialists

Team Management

• Provides support and break and lunch relief of Front Office Staff.

Risk Management

• Serves as a member of the school crisis team, working with the Chief of Operations to ensure all reports are completed and any necessary changes to policies and procedures are made
• Conducts regular walkthroughs to mitigate any facilities-based issues, working with the maintenance team and/or outside contractors, as necessary
• Conducts monthly facility inspections of classrooms to ensure compliance

Job Types: Full-time, Contract

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift

Education:

• Bachelor's (Preferred)

Experience:

• Operations management: 3 years (Preferred)

Ability to Relocate:

• New Orleans, LA 70119: Relocate before starting work (Required)

Work Location: In person