Office Assistant II – Part-time Payroll Assistant

Position Description

Department: Clerk Treasurer
Position: Office Assistant II – (Part-time Payroll Assistant)
Job Category: PAT (Professional, Administrative, Technological)
Status: Permanent Part- time
Scheduling: Up to 25 hours per week
FLSA Status: Non-exempt (Hourly)
Date of Announcement: May 2024
Application Deadline: Until position is filled
Under the supervision of the Payroll Administrator and Deputy Clerk-Treasurer this position assists with
processing of the City, Utilities and Pension payroll. The following is a list of duties that are normal for this
position, but not all-inclusive.
Essential duties and responsibilities:
➢ Assist with processing payroll under the guidance of the Payroll Administrator and Deputy Clerk-

Treasurer
➢ Maintain and process payroll information by collecting, calculating, and entering data for the City,

Utilities and Pensioners in ADP and Right Stuff software.
➢ Update payroll records for all employee changes in exemptions, insurance, direct deposits, and

department transfers etc.
➢ Prepare report summaries of earnings, taxes, deductions, leave, disability etc.
➢ Resolve payroll discrepancies by collecting and analyzing information.
➢ Generate reports to check for accuracy on Federal, FICA, Medicare, and state reports.
➢ Follow all payroll policies and procedures and works with customer support from ADP and Right Stuff

for questions and/or changes needed.
➢ Maintain confidentiality of all employees and payroll information.
➢ Perform, data entry, copying and filing.
➢ Perform other related duties as required.
Minimum Training and Experience Required:
➢ Associate degree in business-related field with emphasis on accounting and computer applications

with three to five years relevant work experience preferred; or equivalent combination of education,
training and experience which provides the necessary knowledge, skills, and abilities.

Special Requirements:
➢ No special licensure or certification required.
Minimum Physical and Mental Abilities:
➢ Ability to exert physical effort in sedentary to light work involving routine stooping, kneeling,

crouching, and reaching; ability to engage in prolonged visual concentration while working at the
computer.

➢ Ability to operate a variety of automated office machines including computer,
calculator, copier, fax, and departmental computer software.

➢ Ability to comprehend and correctly use a variety of informational documents, including Federal
tax forms, State tax forms, invoice billings, attendance records, payroll claim reports, and other
reports and records.

➢ Ability to comprehend a variety of reference books and manuals, including salary ordinances, union
contracts, software manuals.

➢ Ability to accurately record and deliver information and meet deadlines.
➢ Ability to use independent judgment, common sense, and principles of rational systems in the

performance of tasks.
➢ Ability to work under stressful conditions, to respond to crisis situations, and to balance priorities.

within and between offices
➢ Ability to interpret, apply and explain rules, regulations, policies, and procedures.
➢ Ability to maintain the confidentiality of sensitive information and the privacy of employee records.
Supervisor Responsibilities
➢ not applicable
Mathematical Ability:
➢ Ability to add, to subtract, multiply, divide, calculate decimals and percentages, as well as to measure,

track and interpret data.
Language Ability and Interpersonal Communication:
➢ Ability to communicate effectively with supervisors, co-workers, other City personnel, and the public

verbally and in writing.
➢ Ability to maintain personal composure and tactfully manage difficult situations and interpret

questions correctly.
Environmental Adaptability:
➢ Ability to work effectively in an office environment.
Rate of Pay:
Grade 6 as designated by current salary ordinance.
Hourly Minimum – Midpoint Range: $19.55 - $23.42/hourly based on current salary ordinance.
Work Hours and Days for Bi-weekly Payroll Processing:
Normal hours: 9:00 am – 5:00 pm, workdays may vary according to the payroll cycle as follows:
Week 1 – Thursday & Friday-work on payroll
Week 2 – Monday, Tuesday, Wednesday-work on payroll
Applications are available in Human Resources, 204 E. Jefferson St., Goshen or online at
The City of Goshen provides equal employment opportunities to all employees and applicants for
employment. EOE/Drug Free/Smoke Free