We are currently recruiting for an Executive Assistant / Legal Assistant for a Large Law Firm in Brickell. Candidate must be highly professional, polished, articulate, have excellent job stability, have 5 years experience working in a law firm, and be Bilingual-English-Spanish.

This position is Hybrid - 4 days in the office, 1 day work from home.

Job Requirements:

• Minimum 5 years of Executive Assistant experience
• Minimum 5 years’ experience working in a law firm, major law firm experience preferred
• Candidates must be highly proficient in MS Word
• Must have excellent interpersonal and communication skills
• Must be able to work in a multi-task environment
• Must be highly proficient in administrative duties such as: managing busy attorney calendar, communicating with clients, drafting correspondence, filing, answering phones, drafting emails, review client billing, etc.

Responsibilities include, but are not limited to:

• Manage busy attorney calendar and resolve scheduling conflicts
• Conduct background research to submit conflict checks for new matters using Sunbiz and Property Appraiser
• Maintain tracking sheet for high-volume of matters throughout administrative lifecycle; follow-up on pending engagement letters and retainer deposits
• Act as the liaison for communication between attorneys and internal Firm departments
• Responsible for lobbyist registrations in all municipalities, as required
• Manage and submit expense reimbursements
• Must be Bilingual – English - Spanish

For immediate consideration please reply to this ad!

Benefits include: Benefits include: Comprehensive medical, dental, and vision plans, Group life insurance & AD&D, Short-term disability insurance, Long-term disability insurance, Flexible Spending Account, Health Savings Account, Employee assistance program, 401(k) plan, Parking/public transportation, Paid time off (PTO), Paid holidays and Supplemental voluntary plans, Wellness Program

Job Type: Full-time

Pay: $84,000.00 - $85,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Travel requirement:

• No travel

Experience:

• Microsoft Office: 5 years (Required)

Ability to Commute:

• Miami, FL 33131 (Required)

Work Location: In person