SUMMARY

The Project Administrator is a pivotal team member responsible for coordinating project activities, ensuring seamless operations, and supporting project managers. In addition to project coordination, the Project Administrator actively supports production activities, drives business and engineering system improvements, and ensures adherence to quality standards. The Project Administrator collaborates closely with the Production Manager, Engineering Manager, and Director to prioritize, plan, and enhance overall business operations. Additionally, they will contribute to the development and maintenance of our eventual ISO 9001 program. As a key player, the Project Administrator upholds safety and quality requirements while executing assigned tasks.

PRIMARY RESPONSIBLITIESDocument Control:

• Manage project documentation, ensuring accurate filing and accessibility for the team.
• Maintain comprehensive records of project-related documents, including specifications, submittals, drawings, plans, procedures, manuals, schedules, budgets, and status reports.

File Management:

• Organize and maintain project files, both physical and digital.
• Ensure files are up-to-date, properly labeled, and accessible to relevant team members.
• Maintain document revision control.

Solidworks (CAD) Administration:

• Collaborate with engineers and designers to manage CAD files.
• Assist in version control, file naming conventions, and CAD library organization.
• Develop company ‘best-practices’ in methods of developing parts, sheet metal, assemblies, and weldments for better organization uniformity, drawing appearance and efficiency.
• Work with designers, engineers, accounting, and procurement to develop effective Bills of Material.

Quality Control and Quality Assurance:

• Participate in quality control processes, reviewing project deliverables for accuracy and compliance.
• Identify areas for improvement, suggest efficiency enhancements, and develop efficiency enhancements.

Administrative Support:

• As needed, coordinate project meetings, including scheduling, and minute-taking.
• Assist with project planning, budget tracking, and procurement activities.
• Keep project notes and calendars up-to-date.

Collaboration:

• Work closely with project managers, engineers, and other stakeholders.
• Communicate effectively to ensure project milestones are met.
• Manage contractors as needed.

ADDITIONAL RESPONSIBILITIES

• Comply with Company values, policies, procedures, and work
• Responsible for the compliance of the Company Quality Assurance program within the
• Implement “continuous improvement” philosophy and practices for RPS Operations.
• Ensure functional compliance and consistency with Company procedures and
• Ensure that the goals or objectives of Project Administrator projects are accomplished professionally, within prescribed time frames, funding parameters and to the satisfaction of internal and/or external
• Perform other duties as assigned and/or

REQUIRED EDUCATION AND EXPERIENCE

5-10 years’ experience in industrial and technically oriented occupation(s).

Associate in Science (AS) Engineering Technology (preferred)

Organizational Skills: The Project Administrator must have strong organizational abilities to manage project documentation, maintain files, and coordinate tasks effectively.

Attention to Detail: Precision is crucial for document control, quality assurance, and CAD administration. The Project Administrator should pay close attention to details.

Communication and Collaboration: Excellent communication skills are essential for working with project managers, engineers, and other stakeholders. The ability to collaborate and convey information clearly is vital.

Familiarity with Project Management Tools: Proficiency in project management software and tools helps streamline processes and ensures efficient project execution.

Familiarity with Solidworks: Knowledge of SolidWorks’ and associated BOM, ERP, and procurement software and processes.

Engineering or Design Experience (Preferred): While not mandatory, experience in engineering or design-related projects is advantageous.

Safety and Quality Adherence: The Project Administrator must adhere to safety and quality requirements while performing assigned tasks.