The Skirball Cultural Center seeks a mature, self-motivated, and detail-oriented Temporary Part-Time Administrative Assistant to support the Operations Department, which encompasses Security, Facilities, Engineering, Purchasing, Audio Visual, and Logistics. Reporting to the Operations Coordinator, this position will help with day-to-day operations for 24-30 hours per week for the next year, with the possibility of contract renewal.

Starting salary: $20/hour

Responsibilities:

• Assist in day-to-day logistics of the Operations Department
• Maintain and oversee vendor service agreements
• Attend and actively participate in staff meetings and take notes, prepare, and distribute minutes
• Assist with the receipt and distribution of incoming and outgoing mail and packages
• Maintain office supplies inventory; assist with the coordination of maintenance, repair, and/or replacement of office equipment
• Prepare a wide variety of routine correspondence, forms, and reports
• Create, maintain, and update department files
• Respond to telephone calls and emails from staff and outside vendors
• Plan, organize, and coordinate department meetings, events, and training sessions
• Assist with special events and minor projects as needed
• Coordinate travel arrangements for staff
• Process invoices and purchase orders

Qualifications, Experience, and Attributes:

• Prior experience in an administrative role supporting operational functions
• Excellent verbal and written communication skills
• Strong organizational skills and attention to detail, deadlines, and follow-through
• Ability to exercise good judgment and manage a changing and varied workload

Physical and environmental demands of the job: Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds.

Job Types: Part-time, Contract

Pay: From $20.00 per hour

Expected hours: 24 – 30 per week

Benefits:

• Employee discount

Schedule:

• 8 hour shift
• Day shift

Work Location: In person