Rifkin Dental in Carmel, New York, is seeking an energetic, well-spoken, detail-oriented, multi-functional individual to lead our dynamic front office team. Strong interpersonal and communication skills are essential. Must be a team player! We believe in a positive team culture and providing exceptional customer service. This is an excellent opportunity for the right person. The Office Manager should be able to ensure the office's smooth running and help improve company procedures and day-to-day operations.

Sample schedule: Mon 8 am - 5 pm, Tues 8 am - 6 pm, Wed 8 am - 5 pm, Thurs 8 am - 5 pm, and Sat 8 am - 1 pm

Responsibilities

• Serve as the point person for managerial duties.
• Schedule meetings and appointments
• Maintain the office condition and arrange necessary repairs
• Partner with HR to update and maintain office policies as necessary
• Organize office operations and procedures
• Coordinate with IT department on all office equipment
• Ensure that all items are invoiced and paid on time
• Manage office General and Administrative budget, ensure accurate and timely reporting
• Provide general support to visitors
• Assist in the onboarding process for new hires
• Address employees queries regarding office management issues

Skills

• Proven experience as an Office manager in a dental office with a treatment coordinating background (2 years)
• Knowledge of office administrator responsibilities, systems, and procedures
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements

Job Type: Full-time

Pay: $25.00 - $35.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Referral program

Schedule:

• Monday to Friday
• Weekends as needed

Education:

• Bachelor's (Preferred)

Experience:

• Management Experience: 2 years (Preferred)

Work Location: In person