1 Job
Restoration Healthcare is Hiring an Office Manager Near Irvine, CA
Job SummaryReporting to the Medical Directors with dotted line reporting to the CEO, our Office Manager maintains our support staff office services by scheduling and managing office systems, procedures and operations. This role also oversees incoming and outgoing correspondence and communication, helps develop and maintain information in the EMR and corporate database, monitors clerical functions and serves as a lead for our Front Desk/Reception team. In addition to overseeing the Irvine office as well as offering exceptional customer service to our patients, your essential job functions include:
Office Manager Primary Job Duties
- Oversee and support all administrative duties in the office to ensure the office is operating successfully
- Identify and address any performance issues encountered with subordinate staff members, providing developmental coaching and corrective action in partnership with the associate medical director.
- Manage office supplies, inventory counts, and place replenishment orders as necessary
- Maintain cleanliness standards and optimizes efficiencies to provide a welcoming experience for patients
- Organize maintenance of office furniture, appliances, etc.
- Process payroll for the organization and manage requests within the processing system
- Assist in resolving patient disputes and balance inquiries with our billing partners
- Manage billing inboxes and provide patient support to answer inquires
- Review insurance coverage and provide estimates to engage patients in financial informed consent
- Work with compliance partners to keep clinic up-to-date
- Develop office policies and procedures, and ensure they are implemented appropriately working with the operations manager to establish SOP
- Perform retail sales and collect patient payments, answer questions and address complaints or problems onsite
- Assist with office layout planning and logistic moves, concurrently tracking and maintaining IT infrastructure protocols
- Identify opportunities for process and office management improvements, working closely with senior management to implement approved designs that will improve office systems
- Execute deliverables as assigned by the medical directors and CEO to maximize systems, processes, and new workflows
- Relay any equipment needs/repair maintenance for follow up with contracted services providers to assist in resolving clinic facility issues on demand
- Provide other administrative support as necessary, including scheduling group meetings/lunch, conducting targeted research, and creating reports
- Must be highly detail oriented and able to successfully multi-task
- Strong people-skills and adept in management of conflict resolution
- Must maintain a level of confidentiality and professionalism
- Must possess curiosity to seek knowledge and self educate within the role
- Strong time management and organizational skills are required
- Must be able to read, write and speak English fluently
- Must be able to work well under pressure at times
- Willingness to remain open to learning new things is crucial
Required Physical Demands
- Perceptive acuity and physical ability to perform all direct and indirect workplace functions including walking, sitting, standing, bending and light lifting is required.
- Ability to occasionally lift and carry 25 lbs. up to 50 feet
3 years’ experience in office management, customer service, and/or other management with demonstrated success required
Restoration Healthcare, Inc. is an equal employment opportunity employer and does not tolerate any form of unlawful discrimination. All employment decisions at Restoration Healthcare are based on merit and to the principle of equal employment opportunity. In keeping with both the letter and spirit of this policy, Restoration Healthcare is committed to recruiting, hiring, training, and promoting into all job levels the most qualified persons without regard to race, color, religion, genetic information, gender, gender identity, sexual orientation, national origin, age, disability, veteran’s status or any other protected characteristic. About Restoration HealthcareRestoration Healthcare is Southern California’s data-driven Functional Medicine practice. By partnering with our patients to discover and treat root malfunctions that lead to chronic illness, we help people live long and healthy lives.
Job Summary
Full Time
Ancillary Healthcare
$82k-108k (estimate)
06/02/2024
06/30/2024
rhealthc.com
WHEELING, IL
50 - 100
Private
ERIN SEIDEL
$10M - $50M
Ancillary Healthcare
Related Companies
The job skills required for Office Manager include Customer Service, Scheduling, Billing, Office Management, Time Management, Administrative Support, etc. Having related job skills and expertise will give you an advantage when applying to be an Office Manager. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Office Manager. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Office Manager positions, which can be used as a reference in future career path planning. As an Office Manager, it can be promoted into senior positions as an Office Manager, Senior that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Office Manager. You can explore the career advancement for an Office Manager below and select your interested title to get hiring information.
Similar Jobs
Popular Articles
