In order to be considered as an applicant for this position, you must apply through WECAN to Vacancy #205321 at https://wecan.waspa.org/Vacancy/205321

PAYROLL, BENEFITS & WELLNESS COORDINATOR

DEADLINE: Vacant until filled

HOURS: 40 hours/week

WORK PERIOD: 12 months-Year Round

SALARY: To be determined

BEGINNING DATE: On or about June 3, 2024

The Mequon-Thiensville School District is seeking an exceptional individual to assume the position of Payroll, Benefits & Wellness Coordinator. This individual will be responsible for the preparation of the district’s semi-monthly payroll, overseeing the administration of the district's benefits handling all payroll related records and reports and oversees the district's wellness program. Detailed information regarding responsibilities and skills expected of the Payroll, Benefits & Wellness Coordinator can be found below.

The Mequon-Thiensville School District is characterized by excellence in everything we do. The district is designed for those who demand excellence. The MTSD staff are driven to be successful in all aspects of their lives, they have high expectations of themselves and others. Employees in the MTSD don't just create an environment for students to learn, they ignite each students' potential. Our commitment to student success is inseparable from our commitment to diversity and equity. We embrace a growth mindset and understanding there is no limit to learning. We connect with our students on a personal level, understanding who they are and what drives them to succeed. We value the diversity of the people in our school community and their ideas in order to prepare each child for a life of infinite possibilities.

We invite you to apply for this District position.

The Mequon-Thiensville School District is a PK-12 district located along the coast of Lake Michigan in a northern suburb of Milwaukee that serves more than 3,500 students. Working in the Mequon-Thiensville School District means you are part of a team of educational professionals that ensures each student has the necessary tools to create their own personal path to success.

The Board of Education does not discriminate on the basis of any characteristic protected under State or Federal law including, but not limited to, race, color, age, sex, creed or religion, handicap or disability, marital status, citizenship status, veteran status, membership in the national guard, State defense or reserves, sexual orientation, national origin, ancestry, arrest record, conviction record, use or non-use of lawful products off the District’s premises during non-working hours, or any other characteristic protected by law in its employment practices. This policy prohibits any form of discrimination as defined by State or Federal law including, not limited to, Title II, Title VI and VII of the Civil Rights Act of 1965, Title IX of the Education Amendment Act of 1972, Section 504 of the Rehabilitation Act of 1973, and the Age Act.

Position Description
PAYROLL, BENEFITS AND WELLNESS COORDINATOR

Job Summary: The essential function of the position within the organization is to oversee payroll operations for all employees within the Mequon-Thiensville School District, coordinate all benefits and oversee the district' wellness program.

Required Education and Experience:

• Associate's Degree or two-year college equivalent with course in accounting and business operations
• Experience in preparation of payrolls and related reports

Preferred Education and Experience:

• Experience with Skyward

Required Skills/Abilities:

• Dependable and conscientious with a strong work ethic
• Personal characteristics that reflect excellent record-keeping, organizational ability, broad knowledge of administrative functions and personal relations skills
• Effective written and oral communications skills and ability to work well with others
• Ability to work in a fast-paced environment and handle urgent and unexpected situations

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift up to 10 pounds at times
• Normal visual acuity and field of vision, hearing and speaking abilities

Reports to: Executive Director of Business Services and Operations

Essential Functions:

• Prepare all necessary payroll data and process all related payrolls for employees of the Mequon-Thiensville School District and upload payroll transactions files to all appropriate vendors
• Update all payroll files in Skyward Finance for all applicable pay records, deductions and benefits
• Conduct annual insurance open enrollment process and all mid-year qualifying even changes for all insurances
• Collaborate with the district's benefit consultant to ensure benefits are administered in accordance with plan documents
• Complete all required unemployment reports and respond to all unemployment inquiries
• Oversee the district's wellness program for all employees in coordination with the district's health insurance plan and employee health clinic
• Assist the Accounting Manager with payroll related reconciliation and miscellaneous reports
• Produce and distribute annual notices for all benefits plans
• Oversee administration of retirement plans to include WRS and 403(b) plans to include monitoring eligibility of employees and processing new enrollments and employee status changes
• Maintain data and calculate payroll to account for employee absences and leaves and monitor contract and wage changes to ensure proper payment to employees
• Comply with all payroll laws and regulations and be familiar with all HIPPA regulations affecting confidentiality and maintain records according. Notify supervisor regarding any concerns for compliance
• Prepare and distribute annual payroll schedules, notice of wage and benefits information and work calendars for Educational Support Personnel
• Process employee verification of income information
• Prepare and process quarterly payroll taxes
• Prepare and process annual reports including W2s, 1094/1095, WRS Annual Report and CMS Filing
• Monitor hours worked to determine eligibility in order to complete annual ACA report and 1095-C's
• Audit benefits invoices for accuracy and report all necessary changes in a timely manner
• Assist employees with resolutions on benefit claim issues
• Report employees eligible for COBRA to COBRA administrator
• Maintain records and issue notices for collection of all health/dental insurance premiums from retirees or terminated employees
• Assist in managing the district's wellness program to include coordination of events and activities
• Perform such other duties as may be assigned by the executive Director of Business Services and Operations

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions

Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice

Supervisory Responsibilities: None

Terms of Employment:

• Twelve month year
• Management Confidential classification
• Salary to be established by the Board of Education

FSLA Classification: Exempt

Evaluation: Performance of this job will be evaluated in accordance with provisions of School Board policy on evaluation of employees

Job Type: Full-time

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan

Schedule:

• Monday to Friday

Work setting:

• Office

Work Location: In person