PURPOSE:
Provides reception and clerical support for Safe Children Coalition. Provides support and assistance to site directors in tracking and processing expenditures.
KEY RESPONSIBILITIES:
• Provides coverage of front desk reception area, receives and directs visitors within the building, answers telephones, routes messages, provides general information to the public.
• Maintains a standard and practice of confidentiality and due regard for the needs of clients who are being received into the building.

• Processes requests for petty cash, bus passes, check requests, invoices, and purchase orders; prepares appropriate forms and tracks transactions.
• Coordinates tracking of weekly foster care staffings and conference room calendars, maintaining site books and distributing notices as appropriate.

• Provides guidance and support to staff in operating office equipment.

• Maintains office equipment in good order according to vendor instructions.
• Routes/files client documentation to appropriate locations (books, files, etc.), with due regard for confidentiality.
• Maintains contact with vendors as requested to support office functions, e.g., copy machine maintenance, telephone repair, maintenance scheduling, etc.
• Assists staff in learning/following office procedures and locating agency forms.
• Receives and distributes mail.

• Tracks and orders office supplies.
• Responsible for data-entry, copying, record keeping, and file management as assigned.
• Responsible for running errands, as necessary.
• Responsible for other duties, as assigned by various staff.
Requirements
EDUCATION / EXPERIENCE:
High school diploma or equivalent required. AA degree a plus. Minimum of two years general office experience.
Salary Description

$16 / hour