Administrative Assistant

Are you a proactive, detail-oriented professional who thrives in a fast-paced environment and enjoys being the go-to person for keeping operations running smoothly? We’re looking for an Administrative Assistant to join our growing specialty contracting company. This is a hands-on role where you’ll support multiple teams, interact with clients and vendors, and help maintain the heartbeat of our office.

You’ll be part of a hardworking, energetic, and collaborative team that values integrity, growth, and excellence. If you’re someone who takes initiative, communicates clearly, and enjoys solving problems, this is a great opportunity to grow your career in a dynamic and supportive environment.

Compensation

$25 - $29 hourly

Responsibilities

• Answer telephones and provide information to callers, take messages, or transfer calls to appropriate team members.
• Communicate professionally and effectively, and provide excellent customer service to clients.
• Greet visitors and callers, and handle their inquiries.Provide administrative support for all teams and branches.
• Reports directly to the Office Manager.
• Maintain a clean, organized, and welcoming reception area.
• Facilitate job setup and project entry within various systems (Monday.com, Knowify), ensuring accuracy of project details.
• Request, track, and distribute Certificates of Insurance (COIs) and preliminary notices (prelims).
• Assist with employee clearance processes, including DBIDs, Livescan, and other credentialing requirements.
• Assist with filing, submitting, and maintaining city business license applications and renewals.
• Support data entry, filing, document preparation, and recordkeeping.
• Perform additional administrative tasks and special projects as assigned by the Office Manager or leadership team.
  
  

Qualifications

What We’re Looking For

• A self-starter with the ability to maintain confidentiality with sensitive information.
• Self-motivated, can work alone and with the team.
• Fits in with our company culture.
• Follows our core values of Integrity, Growth, Teamwork, Excellence, and Empowerment.
• Willing to take on a variety of tasks.
• Ability to multitask, meet deadlines, and take on new responsibilities.
• Excellent verbal and written communication skills with the ability to interpret and explain complex data.
• Ability to work in a fast-paced environment.
• Education A high school diploma is required.
• Minimum of 1-2 year experience supporting a team.
• Proficient in MS Office (Word, Excel, Outlook, Teams).
• Excellent communication and correspondence skills.
• Experience within the construction, Commercial Cleaning or Cleaning Industry fields is preferred, but not required.
  
  

About Company

At Pacific Coast Cleaning, Inc., we’ve built our company around the most vital issues within the building industry, paired with exceptional customer service. Since our inception in 2002, we have provided professional, full-service cleaning services to an array of clients.

Over the past decade, we’ve developed sparkling relationships with clients by enhancing the appearance, viability, longevity, and overall value of their properties – while always delivering on schedule. From post-construction cleanup to janitorial services and more, we deliver reliable, affordable, and professional cleaning services. We’re always seeking to partner with new clients who share a common commitment to excellence and professional business practices.

We pride ourselves on maintaining a spotless reputation for quality, performance, and service. We are driven to empower all clients to look, feel, and perform their very best.