WP-2-19 Payroll Specialist

Position Title: Payroll Administrator & Human Resources Support

Department: Human Resources

Reports To: Human Resources Manager

Status: Full-time Year-Round, Salaried (Exempt)

Working Hours: General office hours, fluctuate with time of season, some weekend work

Wage Range: $42,500 - $47,500

Benefits: Holiday/Vacation/Sick Time/Health Benefits/401k/Recreational Privileges

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Position Summary: Administer company payroll and provide support to Human Resources Manager as needed.

Essential Duties & Responsibilities:

Wisp Resort is a four-season ski, golf and recreational destination resort. Because of the nature of the resort business, employees may be asked to perform other duties outside of the job description. Also, hours of operation are 24/7 including weekends and holidays.

Specific Duties & Responsibilities

• Process biweekly payroll, including salary and hourly wages, garnishments, gratuities, tips, incentives, commissions, trip tips, deductions, headcount, arrears, time off, and time & attendance.
• Run and download pre and post payroll reports.
• Reconcile post payroll insurance deduction spreadsheets to the payroll register.
• Assist employees as needed with Paycom Vault pay cards as an alternative to direct deposit.
• Track vacation, holiday and sick time, etc. as needed to ensure correct accrual balances are maintained.
• Provide payroll reports to the General Manager for final approval.
• Process new hires, rehires, changes, and terminations in Paycom Payroll system.
• Maintain employee’s I-9 forms and IDs.
• Ensure any “missing” new or rehire documentation is current and on file as required by law.
• Process employee unemployment forms and employment verifications.
• Process employment job requisitions, applications, and electronic onboarding.
• Maintain validation tables and geo location groups.
• Assist employees on the Paycom mobile app and process password resets as needed.
• Assist with maintaining 401k documentation with employee hire and termination information.
• Assist the Human Resources Manager with health, welfare, and 401K plan enrollments and terminations as related to payroll.
• Run monthly Affordable Care Act Eligibility Report and review end-of-year ACA Compliance Reports with Human Resources Manager.
• Assist by attending new and rehire employee orientations.
• Conduct and document background checks.
• Track and follow employee benefits as part of enrollment.
• Assist with employee paperwork, nametags, and employee passes.
• Assist with company uniform management.
• Assist with incoming and outgoing US mail as well as UPS packages.
• Maintain the office supply inventory and order as needed.
• As directed by the HR Manager, work at the HR front desk to support employees and other functions.
• Complete the annual US Equal Employment Opportunity Commission report.

Qualifications:

Successful execution of this job requires an individual to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Work well independently, as a team member, and with all departments.
• Maintains a guest-centric focus, safety awareness, and the ability to multi-task under strict time requirements.
• Exhibit a willingness to accept change as an inevitable part of a dynamic business and understand responsibilities and requirements evolve.

Education and/or Experience:

• High School diploma or equivalent
• Previous office and/or human resources experience desirable
• Experience with payroll systems preferred

Language Skills:

• Proficiency in spoken and written English
• Must possess excellent communication and interpersonal skills.

Analytical Skills:

• Good math skills are a must.
• Knowledge and use of computers and various software including Microsoft Office and payroll systems.

Certificates, Licenses, Registrations:

• None required

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Standing for extended periods of time
• Answering/Speaking on the phone for periods of time
• Back strain, eye strain, repetitive motion

Work Environment/Conditions:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Office environment, and overall resort atmosphere with many varied aspects.
• Duties may be stressful at times, particularly during peak season periods.
• Seasonal outdoor conditions that include a variety of winter weather.